Program Coordination Specialist

Talentoma; North Carolina; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is seeking a Program Coordination Specialist to manage the open program coordination queue, review emails, meeting requests, status updates, and questions, and help teams move work forward with clear information and timely follow-up. The role operates under a program manager and collaborates with distributed teams to coordinate milestones, meetings, materials, and actions.

Based in North Carolina but fully remote, this position requires a 40-hour week with flexible days/times.

Qualifications

• High school diploma or equivalent.
• 1-2 years of related program, project, operations, or administrative experience.
• Familiarity with coordinating milestones, action items, dependencies, and meeting materials.
• Experience with Smartsheet, Doodle, and Excel is preferred.
• Clear written and verbal communication with program managers and stakeholders.

Responsibilities

• Review the coordination queue, inbox, meeting requests, and tasks to identify new needs and actions.
• Confirm details, contacts, dates, dependencies, and outcomes before adding work to plans.
• Maintain milestones, action items, owners, and status notes in Smartsheet.
• Coordinate meeting invitations, agendas, attendee lists, and follow-up items with scheduling tools.
• Prepare concise status summaries from updates, noting completed work and blockers.
• Update trackers and simple calculations in Excel.
• Follow up with contributors for updates, approvals, or responses.
• Escalate priority conflicts and scope questions to the program manager with context.
• Share approved information with internal stakeholders and vendors.
• Organize shared program materials so teams can locate current plans and notes.
• Meet quality expectations with accurate updates, timely responses, and thorough follow-up.

Skills

Communication

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Smartsheet

Doodle

Microsoft Excel

Job description

Job Title: Program Coordination Specialist

Monthly Pay: $3,721 - $5,558 USD per month

Summary

Each shift begins with the open program coordination queue, reviewing emails, meeting requests, status updates, and questions awaiting action. The Program Coordination Specialist organizes program activities, keeps shared plans current, and helps teams move work forward with clear information and timely follow-up. Working under a program manager, this role partners with project contributors, department contacts, vendors, and internal stakeholders to coordinate milestones, meetings, materials, and action items. The role requires a 40-hour weekly commitment. Working days and shift times may vary. This fully remote, work from home role is based in North Carolina, United States, and supports dependable coordination across distributed teams. Success matters because accurate updates and organized follow-through help program participants understand priorities, prepare for upcoming work, and address blockers early.

Job Responsibilities

• Review the coordination queue, shared inbox, meeting requests, and assigned tasks to identify new program needs and establish next actions.
• Confirm request details, contacts, requested dates, dependencies, and expected outcomes before adding work to the program plan.
• Maintain milestones, action items, owners, and status notes in a project management platform such as Smartsheet.
• Coordinate meeting invitations, agendas, attendee lists, and follow-up items using a scheduling and calendar tool such as Doodle.
• Prepare concise status summaries from contributor updates, noting completed work, upcoming activities, open questions, and blockers.
• Update trackers and simple program calculations in a spreadsheets and data entry tool such as Microsoft Excel.
• Follow up with assigned contributors when updates, approvals, meeting responses, or deliverables are missing or unclear.
• Route priority conflicts, delayed milestones, unresolved dependencies, and scope questions to the program manager with complete context.
• Share approved program information with internal stakeholders and vendors, ensuring messages align with current plans and meeting outcomes.
• Organize shared program materials so contributors can locate current agendas, plans, status summaries, and action lists.
• Meet quality expectations through accurate updates, timely turnaround, complete notes, and documented follow-up on assigned coordination work.

Qualifications

• High school diploma or equivalent.
• About 1-2 years of related program, project, operations, or administrative experience preferred.
• Familiarity with coordinating milestones, action items, dependencies, meeting materials, and contributor updates.
• Experience using a project management platform such as Smartsheet preferred.
• Experience using a scheduling and calendar tool such as Doodle preferred.
• Experience using a spreadsheets and data entry tool such as Microsoft Excel preferred.
• Ability to review requests carefully, organize competing priorities, and maintain clear status information.
• Clear written and verbal communication for working with program managers, contributors, vendors, and internal stakeholders.
• Reliable computer, high-speed internet, quiet private workspace, and availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from a dedicated home workspace in North Carolina, United States.
• Structured onboarding and training on Smartsheet, Doodle, Microsoft Excel, and established program coordination practices.
• Regular check-ins with the program manager to review priorities, questions, and progress.
• Opportunities to build skills in program planning, milestone coordination, stakeholder updates, and workflow improvement.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.