Program Controller

Xpect Solutions, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plan

Retirement Savings Plan

Life Insurance

AD&D Insurance

Disability Insurance

3 weeks of annual PTO

11 days of Holiday PTO

Performance Awards

Referral Bonus Plan (up to $5,000/year

Education Reimbursement/Training (upTo

Job summary

XPECT Solutions, LLC in Washington, DC is seeking a Program Controller to oversee the recruitment marketing program’s finances, ensuring contractual compliance and transparent reporting. You will monitor labor costs, subcontractor expenses, ODCs, paid media budgets, travel, and funding allocations to keep spend aligned with approved budgets.

Collaborating with the Marketing Program Manager, Program Director, finance teams, and government stakeholders, you will forecast burn rates, validate

Qualifications

• Five years of experience in financial control, budget management, contract finance, or program accounting.
• On-site in Washington, DC area with telework allowed when authorized by the Government.
• Experience budgeting and reporting within government or large enterprise service environments.
• Strong budget forecasting, cost tracking, invoice validation, and reconciliation.
• Advanced proficiency with Microsoft Excel and financial reporting tools.
• Experience supporting subcontractor management, ODC tracking, or procurement-related finances.
• Strong attention to detail and ability to work within compliance frameworks.
• Excellent organizational and analytical skills; able to communicate financial information clearly.

Responsibilities

• Maintain and manage the program budget tracker across all cost categories, including direct labor, subcontractor costs, ODCs, paid media spend, and travel.
• Track program expenditures against approved funding pools and reconcile spend to ensure budget accuracy and compliance.
• Monitor paid media budget utilization and provide regular reporting on funding drawdowns, remaining balances, and spending trends.
• Review, validate, and process subcontractor invoices for accuracy, scope alignment, and contractual compliance.
• Coordinate multi-quote procurement processes for ODC purchases and ensure all required documentation is maintained for approvals and audits.
• Track and reconcile ODC expenditures against approved requests, confirming that all spending receives appropriate authorization before commitment.
• Prepare monthly, quarterly, and ad hoc financial reports, including budget status updates, burn-rate analyses, and funding forecasts.
• Support invoicing activities and maintain cost documentation required under contract terms and reporting requirements.
• Partner with Project Managers and Campaign Managers to monitor campaign budgets and identify potential funding risks.
• Provide financial data, historical spending analysis, and cost estimates to support contract modifications and funding requests.
• Manage travel authorization and reimbursement tracking in accordance with contract requirements.
• Identify potential budget overruns, funding shortfalls, and scope-creep risks, and elevate concerns to program leadership.
• Maintain organized financial records and supporting documentation to facilitate internal reviews, client reporting, and government audits.

Skills

Budget management

Financial oversight

Contract finance

Government contracting

Excel proficiency

Job description

Company Overview

XPECT Solutions, LLC has built a strong reputation by supporting our clients in meeting their strategic goals and mission objectives. We provide high quality resources for a wide range of IT and security solutions at best-value pricing. Our success is built on a solid foundation of well-vetted, highly technical personnel, a disciplined project management approach, and an overarching commitment to customer service. We develop, test, deploy, and support exceptional solutions that enhance system functionality, while maximizing reliability and availability, and ensure the tightest security.

Job Overview

The Program Controller serves as the financial steward for the recruitment marketing program, ensuring fiscal accountability, contractual compliance, and transparency across all program expenditures. This role provides oversight of labor costs, subcontractor expenses, Other Direct Costs (ODCs), paid media budgets, travel, and funding allocations to ensure all spending remains aligned with approved budgets and contract requirements.

Working closely with the Marketing Program Manager, Program Director, corporate finance teams, and government stakeholders, the Program Controller monitors burn rates, forecasts funding utilization, validates expenditures, and maintains accurate financial reporting. This position plays a critical role in helping program leadership make informed financial decisions, prevent budget overruns, and maintain compliance with federal contracting and audit requirements. This position will support a Federal Government customer in Washington, DC.

Core Responsibilities

The Program Controller provides financial oversight and budget management support for all recruitment marketing program activities. This role is responsible for tracking expenditures, monitoring funding utilization, maintaining financial compliance, and ensuring all program costs are accurately managed and reported. Working closely with program leadership, project managers, subcontractors, and government stakeholders, the Program Controller delivers proactive financial analysis, forecasting, and reporting to support informed decision-making, prevent budget overruns, and maintain full accountability for program funds.

• Maintain and manage the program budget tracker across all cost categories, including direct labor, subcontractor costs, ODCs, paid media spend, and travel.
• Track program expenditures against approved funding pools and reconcilespendto ensure budget accuracy and compliance.
• Monitor paid media budgetutilizationand provide regular reporting on funding drawdowns, remaining balances, and spending trends.
• Review,validate, and process subcontractor invoices for accuracy, scope alignment, and contractual compliance.
• Coordinate multi-quote procurement processes for ODC purchases and ensure all required documentation ismaintainedfor approvals and audits.
• Track and reconcile ODC expenditures against approved requests, confirming that all spending receivesappropriate authorizationbefore commitment.
• Prepare monthly, quarterly, and ad hoc financial reports, including budget status updates, burn-rate analyses, and funding forecasts.
• Support invoicing activities andmaintaincost documentation required under contract terms and reporting requirements.
• Partner with Project Managers and Campaign Managers tomonitorcampaign budgets andidentifypotential funding risks.
• Provide financial data, historical spending analysis, and cost estimates to support contract modifications and funding requests.
• Manage travel authorization and reimbursement trackingin accordance withcontract requirements.
• Identifypotential budget overruns, funding shortfalls, and scope-creep risks, and elevate concerns to program leadership.
• Maintain organized financial records and supporting documentation tofacilitateinternal reviews, client reporting, and government audits.

Requirements

• Minimum offive years(5) yearsof experience in financial control, budget management, contract finance, or program accounting.
• Ability to work on-site in the Washington, DC metropolitan area up to five days per week, with telework permitted when authorized by the Government.
• Experience managing budgets and financial reporting within government, federal contracting, or large enterprise service environments.
• Strong knowledge of budget forecasting, cost tracking, invoice validation, and financial reconciliation processes.
• Advancedproficiencywith Microsoft Excel and financial reporting tools.
• Experience supporting subcontractor management, ODC tracking, or procurement-related financial activities.
• Strong attention to detail and ability to work within structured approval and compliance frameworks.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to communicate financial information clearly to both technical and non-technical stakeholders.
• Strong organizational skills and ability to manage multiple assignments and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and project coordination skills.
• Experience collaborating with remote teams, field personnel, vendors, and multiple stakeholders.
• Ability to manage competing priorities and meet tight deadlines in fast-paced environments.
• Ability to manage multiple high-priority initiatives within fast-paced and deadline-driven environments.

Benefits

Xpect Solutions, LLC is a one-of-a-kind employer with a talented team that is cleared at various levels and is certified in dozens of industry-recognized certifications. Our talented staff are the key to our success. They bring the knowledge, experience and technical skills to deliver the best solutions to our customers.

We support our team by providing open communication, win-win partnerships with clients and vendors, a team-oriented culture, and a focus on professional development and growth for a long-lasting and happy career.

We offer a benefits package that is designed to keep our most important assets – our employees – healthy, happy, energized and moving forward. Our philosophy is simple – empower our employees with the benefits, resources and the financial incentives they need to be successful.

Benefits and Perks:

• A competitive Medical, Dental, and Vision plan
• Retirement Savings Plan
• Life Insurance
• AD&D Insurance
• Short Term and Long Term Disability Insurance
• 3 weeks of annual PTO
• 11 days of Holiday PTO
• Performance Awards
• Referral Bonus Plan (of up to $5,000/year)
• Education Reimbursement/Training (of up to $2,500/year)