Program & Communications Coordinator

Jacobs; Orlando (FL); On-site; USD 62,000 - 74,000; Full time

Job summary

Jacobs is seeking a Program & Communications Coordinator for The Villages program to support leadership communications, program priorities, meetings, and client deliverables. You will coordinate leadership meetings, track actions, develop reports, and help ensure initiatives move from planning to execution.

You will work with program leaders, operations teams, and corporate partners to maintain consistent communication, support strategic projects, and ensure timely, polished materials for

Qualifications

• Progressive experience in program coordination or executive support.
• Exceptional writing, editing, presentation, and follow-through skills.
• Strong stakeholder-management across executives, managers, staff, and clients.

Responsibilities

• Develop presentations, reports, briefing materials for client-ready communications.
• Coordinate leadership meetings, program reviews, and events.
• Track action items, deadlines and follow-up to support program goals.
• Maintain program schedules and milestones, workshops and events.
• Support leadership visits, client tours, and special projects.
• Collaborate with teams to deliver clear and timely communications.

Skills

Program coordination

Executive support

Client communications

Presentation development

Project coordination

Operations support

Education

Bachelor’s degree in communications, business, public relations, project management, or related field

Tools

Microsoft 365

PowerPoint

MS Teams

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people.

Jacobs is seeking a Program & Communications Coordinator to support the successful execution of key initiatives across The Villages program. This role serves as a central point of coordination for leadership communications, program priorities, meetings, special projects, and client-facing deliverables. As the Program & Communications Coordinator you will work closely with program leaders, operations teams, and corporate partners, and will help ensure important initiatives move from planning to execution through effective communication, organization, and follow-through. You will coordinate leadership meetings, track action items and milestones, develop presentations and reports, support strategic projects, and help maintain consistent communication across the program.

What You'll Do

• Develop presentations, reports, briefing materials, and client-ready communications.
• Coordinate leadership meetings, program reviews, and key operational events.
• Track action items, deadlines, and follow-up activities to support program goals.
• Maintain program schedules and coordinate major milestones, workshops, and events.
• Support leadership visits, client tours, and special projects.
• Partner with teams across the program to deliver clear, consistent, and timely communications.
• Serve as the onsite liaison to Corporate Communications for brand, messaging, templates, higher-level communications support, and any external/public communications requiring corporate involvement.
• Support strategic initiatives and special projects that cross organizational boundaries by coordinating scope, stakeholders, schedules, decisions, actions, and status visibility.
• Partner with Workforce & Organizational Development on employee-facing communications, recognition stories, onboarding and development events, culture initiatives, and stories that make innovation and continuous improvement visible across the program.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

Here’s what you'll need

• Progressive experience in program coordination, executive/leadership support, client communications, presentation development, project coordination, or complex operations support.
• Exceptional writing, editing, presentation, meeting facilitation, and follow-through skills
• Strong stakeholder-management skills and the confidence to work across executives, managers, technical staff, client representatives, and corporate support functions.
• Advanced proficiency with Microsoft 365 collaboration and presentation tools and the ability to develop polished, consistent client-ready materials.
• Demonstrated discretion, judgment, responsiveness, and ability to manage multiple concurrent priorities in a fast-moving operating environment.

What You'll Do

• Bachelor’s degree in communications, Business, Public Relations, Project Management, or a related field

Working Conditions & Physical Requirements

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

• Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future.
• Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount.
• Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan.
• Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave.
• And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $61,700.00 to $74,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.