Program Co-ordinator

ApotheCom, an Inizio Company; Yardley (Bucks County); Hybrid; USD 50,000 - 65,000; Full time

Job summary

A leading company in medical communications is seeking a Program Coordinator to provide comprehensive support to client services. This entry-level role involves project management, client interaction, and coordination of deliverables, ensuring client satisfaction. The position offers flexibility with remote or hybrid options and a supportive work environment.

Benefits

Health Coverage

Retirement Plan

PTO

Qualifications

• 1-2 years' experience in project coordination support.
• Ability to manage a flexible workload under tight deadlines.

Responsibilities

• Assist teams in addressing client requests and needs.
• Coordinate electronic and paper file management.
• Monitor and update project status.

Skills

Organizational Skills

Critical Thinking

Communication

Research

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Join to apply for the Program Co-ordinator role at ApotheCom, an Inizio Company

About ApotheCom

ApotheCom is an exciting leader in the field of medical communications. Drawn together from several backgrounds including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media, and design, we have the experience and all-round ability to conceive and deliver the best quality medical communications programs.

About The Role

As part of the ApotheCom Client Services team, the Program Coordinator provides comprehensive team, administrative, and project support to ensure effective overall management of accounts and execution of deliverables. This role directly supports the Client Services Directors and Program Managers, and broader team members, to ensure that projects and services meet client needs.

The Program Coordinator interacts with internal departments including Scientific, Creative, and Finance to assure that projects and deliverables are delivered on-time and within budget to the satisfaction of the client. This position can be remote or hybrid out of our Yardley, PA office.

Responsibilities:

1. Assist teams in addressing and responding to client requests and needs
2. Coordinate electronic and paper file management, including resources and product files
3. Conduct research as requested
4. Help fulfill client deliverables, including securing meetings and submission requirements
5. Coordinate preparations for client status meetings and publication team meetings or other client meetings
6. Monitor and update project status, including tracking projects, key messages, clinical trials, and contacts
7. Process client expenses and honoraria
8. Coordinate revisions for client reports
9. Follow up on project/publication statuses with clients and external authors

About You:

1. Bachelor's degree or 1-2 years' experience in project coordination support, timeline, and project management
2. Strong organizational and critical thinking skills
3. Excellent written and verbal communication skills
4. Ability to perform basic research
5. Ability to work independently and in a team, managing a flexible workload under tight deadlines
6. Professional, approachable, and flexible demeanor
7. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); Datavision experience is a plus
8. Familiarity with the medical/scientific publications industry, terminology, and regulatory environment

Benefits:

• Health coverage
• Retirement plan
• PTO

ApotheCom offers an attractive rewards package, training, development opportunities, a supportive environment, and the chance to realize your potential.

Our Pledge

We value diversity, inclusivity, and are an equal opportunities employer. We aim to create a dynamic work environment that fosters diversity, equity, and inclusion, welcoming applications from all backgrounds.

Compensation:

$50,000—$65,000 USD

We encourage candidates who may not meet every requirement to apply, as we value diverse experiences and perspectives.

Job Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Advertising and Customer Service
• Industry: Pharmaceutical Manufacturing