Program Billing Specialist

Florida Sheriffs Youth Ranches; Live Oak (FL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

401(k) Plan

Paid time off

Holidays

Disability insurance

Life insurance

Medical/Dental/Vision

Employee assistance program

HSA

Job summary

Florida Sheriffs Youth Ranches seeks a Program Billing Specialist to coordinate billing and collections for Residential Family Support, DCF contracts, and Medicaid services for youth in care. You will enter store and vehicle sales, deposit payments, and maintain AR ledgers in coordination with the Accounting Manager.

The role includes monthly aging reports, follow-up on uncollected charges, and collaboration with Quality Improvement to ensure compliance with applicable laws and regulations.

Qualifications

• Must have the highest level of integrity and professionalism.
• Ability to work with computers and software including word processing, spreadsheets, graphs, and databases.
• Analytical, math, and grammar skills to meet standard testing.
• Ability to read and interpret manuals and procedural documents.
• Ability to apply common sense to instructions.
• Ability to perform calculations using a ten-key and databases.
• Effective writing of business letters and clear communication.
• Ability to work in a detailed technical environment and meet deadlines.
• Confidential handling of sensitive information.
• Valid Florida driver license required.

Responsibilities

• Process monthly billing for clients in custody of DCF, with aging reports and AR reconciliation.
• Prepare monthly aging report on uncollected charges and perform follow-up via calls/letters.
• Collaborate with staff on billing issues and ensure compliance with laws and regulations.
• Maintain current contracts and relevant addendums; stay updated on software changes.
• Enter daily Thrift Store/Vehicle sales and related deposits into AR system.
• Serve as backup for Medicaid billing and reconcile Echo and FE aging.

Skills

Integrity

Computers & software

Analytical skills

Read & interpret manuals

Math & calculations

Effective writing

Organizational skills

Deadline discipline

Confidentiality

Florida driver license

Education

High School Diploma or GED

3 years bookkeeping/accounting experience

Tools

Word processing

Spreadsheets

Databases

Job description

The mission of the Florida Sheriffs Youth Ranches is to prevent delinquency and develop lawful, resilient and productive citizens.

Make a difference in the lives of at-risk youth! Join our team today!

Summary

The Program Billing Specialist coordinates timely billing and collection of Residential Family Support, Department of Children and Families and CBC contracts, as well as Social Security Benefits for the youth in care, as well as Medicaid services to our youth in care and ensure reconciliation of accounts receivable by ledgers for these services. The person that occupies this position is responsible for the timely entry of the Sheriffs Ranches Enterprises Thrift Store and Vehicle sales and deposits. The Program Billing Specialist is directly responsible to the Accounting Manager.

This position is eligible for overtime pay.

Essential Duties And Responsibilities

• Processes monthly billing for all clients who are in the custody of the Department of Children and Families, receive Social Security benefits, or rely on family generated support, prints a monthly aging report by program service area and reconciles the accounts receivable sub-ledgers balances on a monthly basis to the general ledger.
• Prepare a monthly aging report on uncollected charges for all program service areas. Performs follow-up procedures including appropriate phone calls and letters as deemed necessary. Runs reports on billing, receipts, and income related to client billing as needed.
• Works with responsible staff on billing problems.
• Works closely with the Quality Improvement Director to ensure that billings are appropriate to services provided and in keeping with laws and regulations.
• Keeps all current contracts on file with any associated addendums.
• Keeps current on all software changes and updates that impact any type of state contracts.
• Develops and keeps a current written procedural manual for position.
• Enters daily Thrift Store and Vehicle sales for the Sheriffs Ranches Enterprises as well as credit card fees and other pertinent daily adjustments to the accounts receivable.
• Enter all accounts receivable bank deposits into the Sheriffs Ranches Enterprises bank accounts.
• Serves as backup on Medicaid billing for services provided to our youth, and enters payments received from funding sources in Echo and total charges and payments in Financial Edge. Reconciles Echo aging report with FE accounts receivable aging monthly.
• Enter Boys Ranch Cooke School scholarship monthly charges and payments received from State designated payers into Financial Edge. Processes adjustments and credits as necessary to match allotted amounts by funding sources. Reconciles monthly with the general ledger.
• Enters camping services billing, creates new clients as necessary and mails invoices. Enter deposits as payments come.
• Cross trains and serves as backup for accounts payable duties as needed.

Required Knowledge, Skills, And Abilities

• Must possess the highest level of integrity and professionalism as demonstrated by the character traits of dependability, determination, initiative, responsibility, and thoroughness in the performance of duties.
• Must have the ability to effectively work with computers and software including word processing, spreadsheets, graphs, and databases.
• Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
• Must have the ability to read and interpret documents such as operating, instructional, regulation, and procedural manuals.
• Must have the ability to apply common sense understanding to carry out instructions in written, oral, or diagram format.
• Must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages using a ten-key calculator as well as database formulas.
• Must have the ability to write effectively and communicate in a clear concise manner, including business letters through word processing software.
• Must have the ability to work in a technical and detailed environment.
• Must have the ability to plan and organize work.
• Must have the ability to meet deadlines.
• Must have the ability to understand complex billing and reconciliation procedures.
• Must have the ability to communicate effectively with outside agencies on complex tasks and issues, i.e. Medicaid.
• Must have the ability to work with sensitive and confidential information and be able to maintain confidentiality with applicable laws and agency procedures.
• Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

Education And Experience Requirements

The person filling this position must have a high school diploma or GED. A minimum of three years’ experience in bookkeeping or accounting position is required. Vocational training or college work in a related field may be substituted for the required experience. A high level of PC and software knowledge is required.

Job Type: Full-Time

Pay: $19.00 per hour

BENEFITS

• 401(k) Plan with up to 4% company match
• Annual Leave and Sick Leave
• 11 Holidays
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Medical, Dental, and Vision Insurance
• Employee assistance program
• Health Savings Account, Supplemental Life Insurance, Short Term Disability and Aflac products available

We are an equal opportunity employer and a drug free workplace. We have a very extensive and strict background screening process.

Background Screening Requirement

Employment in this position is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement (FDLE) Care Provider Background Screening Clearinghouse, as required by Florida law.

Pursuant to House Bill 531 (2025), applicants are encouraged to review the Care Provider Background Screening Clearinghouse Education and Awareness information available at:

https://info.flclearinghouse.com