Program Associate, International Programs

National Center for State Courts; Arlington (VA); On-site; USD 58,000 - 66,000; Full time

Job summary

The National Center for State Courts (NCSC) seeks two experienced Program Associates for its International Programs group in Arlington, Virginia. These roles support donor-funded justice and security sector programs across Africa, Asia, the Middle East & North Africa, Latin America, and the Caribbean.

Fluency in English is required, and proficiency in another language is preferred. You will assist with program implementation, monitoring, and reporting; support accounts payable and monthly

Qualifications

• Bachelor's degree or equivalent in international affairs/studies, political science, business, government or related field.
• English fluency required; proficiency in French or Spanish preferred.
• Strong written and verbal communication skills.
• Experience using Microsoft Excel to develop and track budgets.
• Experience supporting programs in the Middle East/North Africa, East Asia, or Western Hemisphere.
• At least two years' administrative and financial support for donor-funded programs.
• Willingness to travel internationally.
• Eligibility to work in the U.S.

Responsibilities

• Provide day-to-day logistical and administrative support to field offices.
• Assist in developing and monitoring work plans, deliverables, sub-grant programs, training, and technical activities.
• Assist in drafting and compiling quarterly, annual, and other program reports.
• Conduct research and prepare country profiles or issue-based briefing memoranda.
• Participate in the development of technical proposals and budgets for donor funding.
• Review field office expense reports, including verifying account balances, transaction coding, and completeness of supporting documentation for transactions.
• Prepare payable vouchers for reconciliation and payment of field office credit cards.
• Prepare payable vouchers for the processing of timesheets and expense reimbursements of field office staff and short-term consultants.
• Make travel arrangements and prepare travel expense reports.
• Collect and maintain supporting documentation for airfare, hotel, and other travel expenses.
• Communicate with headquarters accounting office and field office financial staff; and
• Prepare contracts for short-term consultants or volunteers

Skills

Communication skills

Travel internationally

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Job description

The National Center for State Courts (NCSC) is a community of dedicated researchers, consultants, educators, and former practitioners who drive innovation and advancement in courts and justice systems. NCSC’s reputation for trusted leadership allows us to work alongside top judicial officers to examine some of the most complex and significant issues facing society. Our team of experts and court leaders are deeply committed to advancing just, free, and safe communities. To learn more about NCSC, visit NCSC.org

NCSC is looking for two experienced Program Associates to join our International Programs group. The positions are based in Arlington, Virginia. Foreign language fluency is preferred. Two positions are available to support current donor-funded justice and security sector programming globally. One position will focus primarily on Asia and the Middle East & North Africa (MENA), and the other on the Western Hemisphere, but the positions may be called upon to support programming in other regions as well.

The Program Associate will support donor-funded justice and security sector programs managed by the International Programs Group, as needed. NCSC currently implements programs in Africa, Asia, the Middle East & North Africa, Latin America, and the Caribbean. The Program Associate will assist with program implementation, monitoring, and reporting; support accounts payable and monthly financial reporting of project activities; administer timesheets and payroll functions; assist with travel arrangements and travel reimbursement processing; and maintain program records. In addition, the Program Associate will support the development of technical and cost proposals and price analysis for new programs and other duties as assigned. Periodic travel to field offices in countries where NCSC implements programs is expected.

Duties and Responsibilities

• Provide day-to-day logistical and administrative support to field-based offices;
• Assist in the development and monitoring of work plans, deliverables, sub-grant programs, training, and technical activities;
• Assist in drafting and compiling quarterly, annual, and other program reports;
• Conduct research and prepare country profiles or issue-based briefing memoranda;
• Participate in the development of technical proposals and budgets for donor funding, including but not limited to initiatives that relate to court administration, access to justice, citizen security, anti-corruption, public sector digital transformation, and justice sector capacity building;
• Review field office expense reports, including verifying account balances, transaction coding, and completeness of supporting documentation for transactions;
• Prepare payable vouchers for reconciliation and payment of field office credit cards;
• Prepare payable vouchers for the processing of timesheets and expense reimbursements of field office staff and short-term consultants;
• Make travel arrangements and prepare travel expense reports;
• Collect and maintain supporting documentation for airfare, hotel, and other travel expenses;
• Communicate with headquarters accounting office and field office financial staff; and
• Prepare contracts for short-term consultants or volunteers

Qualifications

• A Bachelor's degree in international affairs/studies, political science, business, government or other relevant discipline; or equivalent education and experience that demonstrates the ability to effectively perform in the position;
• Fluency in English required and professional proficiency in another language preferred (based on current programming, fluency in French and/or Spanish is preferred);
• Demonstrated ability to communicate effectively verbally and in writing;
• Demonstrated ability in using Microsoft Excel to develop and track budgets;
• Prior experience supporting program operations in the Middle East and North Africa, East Asia, or the Western Hemisphere is required;
• Two years' experience providing administrative and financial support for programs funded by the State Department, other U.S. Federal Government agencies, or donor-funded implementing partners is preferred;
• Ability to prioritize assignments; effectively handle multiple assignments and work independently;
• Ability to travel internationally for extended periods of time; and
• Eligibility to work in the U.S.

NCSC is proud to provide a comprehensive benefits package for our regular full-time and regular part-time employees consisting of:

Insurance

• Medical Insurance: PPO, HDHP options (HMO option for VA residents)
• Vision Insurance
• Employer-paid Life Insurance for Employee + Family
• Employer Paid Short-Term & Long-Term Disability
• 125 Plan
• Employee Assistance Program

Retirement

• Retirement: Money Purchase Plan Pension account (9% of salary, employer paid)
• Retirement Option: 403B

Paid Time Off

• All Purpose Leave (APL)
• Paid Holidays (10)

Other Benefits

• Annual Performance Review
• Education Assistance
• Paid Training and Development
• Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)

The annual starting salary for this role is between $58,240 and $ 65,563. Factors that affect starting pay within the range include education, experience, and other qualifications as it relates to the position.

This position closes on October 23, 2026.

NCSC is an equal opportunity/disability/veteran employer.