Associate Program Officer - Office of International Networks, Cooperation, and Security

The National Academies of Sciences, Engineering, and Medicine; Town of Johnstown (NY); On-site; USD 74,000 - 92,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement and saving benefits

Paid holidays and personal leave

Education assistance

Transportation subsidies

Job summary

The National Academies of Sciences, Engineering, and Medicine is seeking an Associate Program Officer to lead and support international programs that connect American science with the global research community. You will coordinate applications, manage meetings, develop curricula, and work with sponsors and international partners to achieve program goals.

Under supervision, you will handle inquiries, develop materials, supervise logistics, and assist senior staff in program development.

Qualifications

• Experience working across cultures and with early-career professionals.
• Strong project management, planning, and execution skills.
• Excellent written, verbal, and presentation abilities.
• Ability to work independently and in a team.

Responsibilities

• Leads assigned program(s) or project(s) and, with oversight, recruits nominees.
• Manages launch of applications, compliance checks, reviewers, and the selection process.
• Designs fellowship/mentorship curriculum and coordinates speakers and sessions.
• Organizes international meetings, agendas, travel, and meeting materials.
• Develops materials and coordinates dissemination and publication of materials.
• Performs financial and administrative tasks, tracks budget, and expenditures.
• Represents the program with sponsors and international partners.
• Coordinates Fellow stipend payments and spending approvals.
• Updates web pages and coordinates newsletters and other communications.
• Collects, organizes, and stores program data for evaluation.

Skills

Cross-cultural collaboration

Project management

Written communication

Verbal communication

Presentation skills

Education

Bachelor's degree in related field

Advanced degree preferred

Job description

Job Description Summary:

The Office of International Networks, Cooperation, and Security (INCS) is the nexus between the U.S. National Academies and the global research community. INCS builds and sustains partnerships and implements international programs work to connect American science and innovation to international policymaking. Our experts represent the country in forums and conferences, ensuring the voice of U.S. science is heard internationally.

About the Position

This position focuses primarily on networks and supporting early/mid-career researchers globally. Under general supervision, leads and/or supports one or more of the following programs or projects:

• US-Africa Frontiers in Science, Engineering, and Medicine


• US-Arab Frontiers in Science, Engineering, and Medicine


• Connections to Sustain Science in Latin America


• Mentorship for Early-Career Women Working in Vaccinology


• AccelNet: PEER2PEER International Convergence Research Networks in Transboundary Water Security


• Global Climate and Environmental Research Fellowship


• Other programs as developed and launched

Under general supervision, the Associate Program Officer coordinates program or project activities, handling inquiries, managing the application and selections processes, organizing meetings and workshops, developing materials, conducting and overseeing logistics and administrative tasks. Communicates with various stakeholders including committee members, sponsors, applicants, and international partners. Ensures the program or project meets its stated objectives. May assist senior staff in the development of programs/projects and submitting proposals.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of program/project.

Job Description:

ESSENTIAL JOB DUTIES:

• Leads assigned program(s) or project(s). Where applicable and with senior staff oversight, recruits potential committee/panel nominees. Communicates with and facilitates the flow of information among chair, members, program or project sponsors, program participants, international partners, and staff. Prepares reports on program or project activities.


• Supports launch of call for application, compliance check, identifying reviewers, setting up the application platform and managing the selection process. Interprets and ensures consistent application of organizational policies. Responds to questions on application processes.


• Supports the design of fellowship/mentorship program curriculum and session content in collaboration Program Officer. Leads speaker/trainer outreach and session content coordination to ensure alignment with learning goals. Introduces speakers & trainers and moderates closed session panel discussions as needed.


• Organizes international meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and travel, prepares meeting booklets and collects multimedia presentations, coordinates with event planner, and A/V team and other vendors (mostly overseas), and prepares written summaries.


• Develops written materials and coordinates/oversees publication of materials. May edit reports, facilitate response to review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.


• Performs financial and administrative tasks related to assigned program(s) or project(s). Creates, maintains, and updates records, databases, and files. Authorizes expenditures, tracks spending, monitors budget, and projects future spending plans.


• Represents the program/project within and outside the National Academies. Collaborates with experts and sponsors from government agencies, foundations, and international organizations.


• Performs financial tasks related to assigned programs/projects, including coordination of Fellow stipend payments. Tracks and monitors spending. Approves Fellow spending requests.


• Coordinates with communications staff to ensure updated information is present on web pages, may prepare newsletters and other promotional materials.


• Collects, organizes, and stores program data for program evaluation purposes.

NONESSENTIAL JOB DUTIES
Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities : Knowledge of and experience with working across cultures and supporting early-career professionals in the U.S. and internationally preferred. Strong project management skills with experience in organizing, planning and executing large-scale projects from development through implementation. Strong written, verbal, and presentation skills. Knowledge of standards for measuring the performance of a training program. Ability to solve complex intellectual problems of appreciable variety. Ability to operate with appreciable latitude for independent judgment and action. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: Bachelor’s degree in a related field or equivalent knowledge.

Minimum Experience: Three years of related professional experience.

Preferred Education and Experience: Advanced degree in a related field. International experience and/or cultural knowledge and knowledge of foreign language preferred.

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel internationally.

Required Licenses, Certification or Registration : None.

Supervisory Responsibilities/Controls: Reports to senior director. Sets objectives with supervisor and receives input and advice as needed. Assists in the supervision of project/program staff.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

Compensation & Benefits: An estimated compensation range for this position is $73,760 - $92,190. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution’s policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units

Job Family:

PROG

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

Washington, District of Columbia