Program Assistant ( TEMP)

Texas A&M University System; Prairie View (TX); On-site; USD 20,000 - 27,000; Part time

Job summary

Prairie View A&M University in Prairie View, Texas, seeks a highly organized recent MBA graduate for a six-month Program Assistant position in the Woolfolk Digital Preservation Lab (WDPL). The role supports administration, archival processing, grant development, and community-engagement projects under the WDPL Director.

It is a part-time, six-month temporary appointment with duties including supervising student employees, coordinating workflows, and contributing to external funding efforts.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• MBA is preferred for the six-month fellowship.
• Strong verbal and written communication skills.
• Ability to multitask and work with others.
• Proficiency with word processing and spreadsheet applications.

Responsibilities

• Lab Administration and Operations: Support daily WDPL operations, scheduling, documentation, workflow coordination, and administrative activities.
• Student Supervision and Coordination: Supervise and coordinate undergraduate student employees, assign work, monitor progress, and support a productive and professional work environment.
• Archival Processing and Digitization: Process, arrange, describe, and digitize archival collections; develop inventories, metadata, finding aids, and other archival documentation.
• Grant Research and Development: Identify external funding opportunities, conduct grant research, and prepare and submit at least two grant proposals during the fellowship.
• Professional Development: Complete structured professional-development activities related to project management, nonprofit administration, grant writing, archives, libraries, museums, and/or cultural heritage preservation.

Education

Bachelor's degree or equivalent combination of education and experience

MBA (preferred)

Verbal and written communication skills

Multitasking ability

Word processing & spreadsheets

Job description

Job Title

Program Assistant ( TEMP)

Agency

Prairie View A&M University

Department

Division of Social Sciences

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information:A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

______________________________________________________________________________

The Woolfolk Digital Preservation Lab (WDPL) seeks a highly organized and motivated recent MBA graduate for a six-month Program Assistant position. Working under the direction of the WDPL Director, this position will provide essential administrative, operational, project-management, archival, and grant-development support to advance the Lab's teaching, research, service, and community-engagement activities.

This position will help coordinate daily laboratory operations, supervise undergraduate student employees, support archival processing and digitization, coordinate community-partner workflows, and contribute to external funding efforts. This position provides a recent MBA graduate with hands‑on experience in project management, nonprofit administration, grant development, and cultural heritage preservation.

This is a part‑time, six‑month temporary position. The appointment will conclude automatically at the end of the six-month term, and does not constitute an expectation of continued employment beyond the period.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities

• Lab Administration and Operations: Support daily WDPL operations, scheduling, documentation, workflow coordination, and administrative activities.
• Student Supervision and Coordination: Supervise and coordinate undergraduate student employees, assign work, monitor progress, and support a productive and professional work environment.
• Archival Processing and Digitization: Process, arrange, describe, and digitize archival collections; develop inventories, metadata, finding aids, and other archival documentation.
• Grant Research and Development: Identify relevant external funding opportunities, conduct grant research, and prepare and submit at least two grant proposals during the fellowship.
• Professional Development: Complete structured professional-development activities related to project management, nonprofit administration, grant writing, archives, libraries, museums, and/or cultural heritage preservation.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.
• No prior experience required.

Required Knowledge, Skills and Abilities

• Knowledge of word processing and spreadsheet applications.
• Verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications

• Master of Business Administration (MBA) degree
• Strong organizational communication, leadership, and project-management skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Experience or demonstrated interest in one or more of the following: nonprofit administration, grant research or grant writing, archives or archival processing, libraries or museums, digital preservation, cultural heritage organizations, community-engaged projects, project or program coordination.

Special Requirements

• Applicants with equivalent experience in lieu of a Bachelor's degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor's degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience.

Job Posting Close Date

10/26/2026