Program Assistant (Strong Writing Skills Required) - ISM, Surgery

Mount Sinai; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Mount Sinai is seeking a Program Assistant to support the Administrative Director and program staff. The role emphasizes strong writing, organized document preparation, and coordination of division activities.

The candidate will assist in grant applications, IRB submissions, and research compliance, while maintaining schedules and credentialing databases for faculty and trainees. The position also covers travel requests, reimbursements, and special projects as assigned.

Qualifications

• Strong writing skills required.
• Experience providing administrative support to faculty and staff.
• Experience with grant applications.

Responsibilities

• Provide administrative support to faculty and staff on a specific program(s).
• Assist in the preparation of grant applications.
• Prepare written descriptions and reports of Division activities for newsletter and website
• Provide technical assistance to faculty and staff in the preparation and submission of IRB applications.
• Assist in research compliance activities.
• Provide administrative support for meetings, recruitment activities and training activities.
• Assist in the preparation of reports to funding agencies.
• Assist in the preparation and submission of abstracts, posters and manuscripts.
• Maintain and revise division work schedules.
• Maintain research credentialing database for faculty, fellows, residents, staff and students.
• Prepare and process check requests, purchase orders, travel requests and travel reimbursement.
• Perform other special projects or other duties as requested.

Skills

Strong writing skills

Grant writing

Education

Associate degree

Bachelor's degree preferred

Job description

This Program Assistant role will work with the Administrative Director, and requires strong writing skills.

• Provide administrative support to faculty and staff on a specific program(s).
• Assist in the preparation of grant applications.
• Prepare written descriptions and reports of Division activities for newsletter and website
• Provide technical assistance to faculty and staff in the preparation and submission of IRB applications.
• Assist in research compliance activities.
• Provide administrative support for meetings, recruitment activities and training activities.
• Assist in the preparation of reports to funding agencies.
• Assist in the preparation and submission of abstracts, posters and manuscripts.
• Maintain and revise division work schedules.
• Maintain research credentialing database for faculty, fellows, residents, staff and students.
• Prepare and process check requests, purchase orders, travel requests and travel reimbursement.
• Perform other special projects or other duties as requested.

• Associate degree, Bachelors preferred.
• 1-2 years of related administrative or program support experience.

Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine