Program Assistant, REALITY Experience

Charles and Lynn Schusterman Family Philanthropies; Atlanta (GA); On-site; USD 38,000 - 62,000; Full time

Job summary

Charles and Lynn Schusterman Family Philanthropies in Atlanta, GA is seeking a Program Assistant to support the REALITY team, assisting with recruitment and alumni engagement, and helping operationalize program processes in Salesforce.

The position offers opportunities to work on travel logistics, program reporting, and collaboration with the Advisory Board while maintaining participant data integrity and contributing to program evaluations.

Responsibilities

• REALITYIsrael Journey Recruitment (40%): Assist with the recruitment and selection process: Research potential candidates and review lists by industry. Create a digital toolbox to support recruitment efforts. Create and send recruitment emails to leads. Create program reports, dashboards, and program records in Salesforce.
• Program Content (20%): Assist with planning and logistics for hub and community programs (both in person and virtual). Assist with planning and logistics for global travel and immersive experiences.
• Communications, Technology, and Administrative Support (20%): Ensure all participant data is updated in Salesforce. Track REALITY alumni engagement, program participation, and partnerships in Salesforce. Prepare reports, analyses, and information summaries related to initiatives for the team’s review. Act as the team “historian” for select projects, documenting meeting notes and outcomes and storing final versions of program materials and journey photographs.
• Leadership Development/Advisory Board (10%): Assist with logistics and communications for the Advisory Board including: Plan monthly meetings. Coordinate calendars. Send invites. Prepare meeting materials. Arrange all meeting logistics for in-person meet-ups. Compile data for meetings.
• Evaluation and Learning (10%): Liaise with Evaluation and Learning team on annual REALITY alumni surveys. Follow up with REALITY alumni and survey partner to ensure we meet completion rate goals. Assist with the collection of and reporting on key survey findings from REALITY programs. Liaise with tech on data collection and reporting. Assist with the design, execution, and analysis of program and staff evaluations and other tasks as needed.

Job description

Charles and Lynn Schusterman Family Philanthropies (Schusterman) strives for a future in with the United States and Israel live up to their ideals and achieve more just and inclusive societies. We work to advance racial, gender and economic equity in the U.S., as well as to foster a more joyful and diverse Jewish community. In Israel, we work toward a secure homeland for the Jewish people, a thriving democracy and an inclusive society that cares for its most vulnerable. We aim to drive and support long-term systemic change through investments in leaders, organizations and U.S. public policy.

ABOUT THE POSITION

JOB SUMMARY

The Program Assistant (PA) is a member of the Atlanta REALITY team, which is part of the larger US Grantmaking team, located in theSchusterman’s Atlanta GA office. The PA will have the opportunity to support the implementation of strategic initiatives related to REALITY recruitment and alumni engagement. The PA will support REALITY recruitment, administration of alumni microgrants, administration of journey and alumni surveys and assist with operationalizing alumni engagement.

For more than a decade, the REALITY Experience has brought inspiring changemakers on a formative journey to Israel to strengthen their leadership, to ignite their passion for repairing the world, and to deepen their understanding of and connection to a unique and complex country. Learn more about the Schusterman REALITY Experience program at https://www.schusterman.org/jewish-community/signature-initiatives/reality-experience.

RESPONSIBILITIES

Job responsibilities will include, but not be limited to:

REALITYIsrael Journey Recruitment (40%):

Assist with the recruitment and selection process:

Research potential candidates and review lists by industry.

Create a digital toolbox to support recruitment efforts.

Create and send recruitment emails to leads.

Create program reports, dashboards, and program records in Salesforce.

Program Content (20%):

Assist with planning and logistics for hub and community programs (both in person and virtual).

Assist with planning and logistics for global travel and immersive experiences.

Communications, Technology, and Administrative Support (20%):

Ensure all participant data is updated in Salesforce.

Track REALITY alumni engagement, program participation, and partnerships in Salesforce.

Prepare reports, analyses, and information summaries related to initiatives for the team’s review.

Act as the team “historian” for select projects, documenting meeting notes and outcomes and storing final versions of program materials and journey photographs.

Leadership Development/Advisory Board (10%):

Assist with logistics and communications for the Advisory Board including:

Plan monthly meetings.

Coordinate calendars.

Send invites.

Prepare meeting materials.

Arrange all meeting logistics for in-person meet-ups.

Compile data for meetings.

Evaluation and Learning (10%):

Liaise with Evaluation and Learning team on annual REALITY alumni surveys.

Follow up with REALITY alumni and survey partner to ensure we meet completion rate goals.

Assist with the collection of and reporting on key survey findings from REALITY programs.

Liaise with tech on data collection and reporting.

Assist with the design, execution, and analysis of program and staff evaluations and other tasks as needed.