Program Assistant Portageville Outreach

Delta Area Economic Opportunity Corporation; Portageville (MO); On-site; USD 18,000 - 23,000; Part time

Job summary

Delta Area Economic Opportunity Corporation in Missouri seeks a part-time Program Assistant at our Malden Outreach location. The role provides clerical support, handles calls, schedules, and greets visitors.

Applicants should have a high school diploma or GED (or equivalent experience); an AA degree is a plus. This position supports the regional Outreach office and contributes to program administration.

Qualifications

• High school diploma or GED, or one year related experience.
• AA degree or certificate and/or commensurate experience desirable.

Responsibilities

• Manage and route incoming telephone calls.
• Retrieve general voicemail, determine appropriate party and transfer messages.
• Receive telephone messages and deliver to appropriate personnel.
• Schedule and confirm appointments.
• Answer basic questions about the organization and the various programs; provide addresses and directions.
• Welcome on-site visitors and announce visitors to appropriate personnel.
• Monitor visitor access and issue visitor passes when required.
• Maintain meeting room reservation calendar.
• Maintain vehicle reservation calendar.
• Receive, sort, and route mail and facsimile transmissions.
• Perform other clerical duties such as filing, photocopying and collating.
• Construct and maintain computer files and reports from information entered.

Skills

Telephone etiquette

Clerical tasks

Record keeping

Calendar management

Education

High school diploma or GED

AA degree or certificate desirable

Job description

PROGRAM ASSISTANT

We are looking for a part-time Program Assistant for our Malden Outreach location. The Program Assistant is a general clerical position performing clerical work for the regional Outreach office.

Duties include but are not limited to:

• Manage and route incoming telephone calls.
• Retrieve general voicemail, determine appropriate party and transfer messages.
• Receive telephone messages and deliver to appropriate personnel.
• Schedule and confirm appointments.
• Answer basic questions about the organization and the various programs as well as provide addresses, directions and other information.
• Welcome on-site visitors, determine nature of business and announce visitors to appropriate personnel.
• Monitor visitor access and issues visitor passes when required.
• Maintain meeting room reservation calendar.
• Maintain vehicle reservation calendar.
• Receives, sorts and routes mail and facsimile transmissions.
• Performs other clerical duties as needed, such as filing, photocopying and collating.
• Constructs and maintains computer files and records and prepares reports from information entered.

Education and/or Experience:

High school diploma or general education degree (GED); or one year experience in a related job. A.A. degree or certificate and/or commensurate experience in related areas highly desirable.

DAEOC is an equal opportunity employer. It is our policy to comply with all applicable state and federal laws prohibiting discrimination in employment based on race, age, color, sex, religion, national origin or other protected classification.