Program Assistant (BASCT)

Bernard and Anne Spitzer Charitable Trust - New York, NY; New York (NY); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

four weeks paid vacation

summer Friday schedule

medical, dental, and vision benefits

retirement savings plan with 10% e

Job summary

The Bernard and Anne Spitzer Charitable Trust in New York seeks a highly organized Program Assistant to support environmental and equitable growth initiatives, work closely with program officers, manage meeting logistics, scheduling, and grant-related administration.

The role emphasizes communication, teamwork, attention to detail, and independence in a small staff setting; candidates should have a bachelor’s degree and 2–4 years nonprofit experience; proficiency in MS Office and calendars is

Qualifications

• Bachelor’s degree required with 2–4 years of professional experience in nonprofit or foundation work preferred.
• Excellent written and oral communication skills with the ability to communicate with grantees, board, and staff.
• Strong project management, organizational skills, and attention to detail; ability to manage multiple tasks and deadlines.

Responsibilities

• Support Program Officers in reviewing grant applications and reports and monitor grantee progress.
• Assist in planning for board meetings, drafting grant memos and program overviews.
• Maintain grants database, budget spreadsheets and grant calendars; coordinate grant processes.

Skills

Communication skills

Interpersonal skills

Written and verbal communication

Time management

Adaptability

Team collaboration

Education

Bachelor’s degree

2–4 years nonprofit or foundation experience

Tools

Microsoft Office Suite

Calendar management

Grants management software

Database software

Job description

The Bernard and Anne Spitzer Charitable Trust is a progressive family foundation. Its mission is to support advocacy for social change that promotes human dignity and contributes to a more just, democratic, and environmentally sustainable world. The Trust is seeking a dynamic, highly organized, and collaborative individual to serve as a Program Assistant.

ABOUT THE POSITION

The Program Assistant will work closely with the Program Officer for the Environment on administrative and programmatic matters, providing support across all stages of grantmaking. The Environment Program supports work to manage the risks of climate change by reducing greenhouse gas emissions and enhancing the resiliency of human and environmental systems. Its grants support analysis and advocacy to accelerate the development and deployment of a range of affordable and abundant climate technologies, including advanced renewables, nuclear power, carbon capture, and carbon removal. The Program Assistant will also provide administrative and programmatic support to the Senior Program Officer for the Trust’s Equitable Growth Program, which works to promote economic security for American workers and their families through an economy based on more equitable and sustainable growth.

The Trust has a small staff, and everyone contributes to the office’s administrative operations. Accordingly, the Program Assistant will be responsible for helping with meeting preparation, scheduling, and other tasks as needed.

Responsibilities

• Support the Program Officers in reviewing grant applications and reports and in monitoring grantee progress.
• Assist in planning for the Trust’s board meetings, including drafting and editing grant recommendation memos, Program overviews, and other board materials and communications.
• Help maintain grants database, budget spreadsheets and grant calendars, and coordinate grant processes for the Programs.
• Assist Program Officers in responding to inquiries and requests for information from the board, grantees, applicants, and others.
• Plan and coordinate logistics for meetings and events.
• Assist with special projects and other duties as needed.

Qualifications

The ideal candidate will be an excellent communicator, interpersonally and in writing, and will be able to manage multiple tasks simultaneously. Qualifications include:

• Demonstrated interest in the mission, goals and values of the Trust and its programs.
• Minimum Bachelor’s degree and 2-4 years of professional experience, preferably in the nonprofit or foundation sectors.
• Strong project management abilities (e.g., planning, administrative, and organizational skills), excellent attention to detail, ability to manage time efficiently, meet deadlines, and work independently with minimal guidance.
• Proficiency in Microsoft Office Suite.
• Experience managing calendars and scheduling.
• Excellent written and oral communication skills.
• Strong interpersonal skills that support constructive partnerships and relationships; capable of communicating effectively with grantees, board, staff, and Program partners.
• Well-developed problem-solving skills; willingness to ask questions and seek assistance if needed.
• Comfort with ambiguity and willingness to be flexible and adaptable to change.
• Goodwill, a sense of humor, and a commitment to collegiality in a small team.
• Experience with grants management or other online database software (preferred but not required).

COMPENSATION

Salary is competitive and commensurate with experience.

Generous benefits package includes:

• four weeks paid vacation
• summer Friday schedule
• medical, dental, and vision benefits
• retirement savings plan with 10% employer contribution
• employee-recommended grants program