Program Assistant - Babson Academy

Babson College; Wellesley (MA); Hybrid; USD 32,000 - 45,000; Part time

Benefits offered by this job

Paid sick leave

Job summary

Babson College is seeking a Program Assistant to support the Babson Academy's Summer Study for High School Students and the Babson Collaborative Global Student Challenge. This temporary, hybrid role involves coordinating applications, paperwork, and logistics for on-site and online formats, including work in Workday and Canvas.

The role requires an Associate's Degree and strong program management, communication, and organizational skills, with a focus on student data, privacy, and stakeholder

Qualifications

• Associate's Degree is required.
• Program management experience including operations and communications is required.
• Strong customer-service orientation and attention to detail.
• Excellent organizational skills with ability to prioritize work.
• Resourceful and able to handle multiple projects and meet deadlines.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent oral, written, and interpersonal communication; cross-cultural communication ability.
• Team player with initiative and minimal supervision; flexible in changing conditions.

Responsibilities

• Support Summer Study program operations, including application review in Workday and tracking statuses.
• Ensure paperwork compliance for Summer Study participants and admittees.
• Provide technology support for Canvas and Zoom; assist faculty with LMS materials.
• Assist on-site at NEIA in Marlborough during July and other program dates.
• Assist with post-program data and financial analysis; identify process improvements.
• Communicate with Summer Study staff and NEIA programming staff; assist procurement of supplies.

Skills

Program management

Customer service

Attention to detail

Organizational skills

Cross-cultural communication

Team player

Microsoft Office

Communication skills

Education

Associate's Degree

Tools

Canvas

Workday

Microsoft Office

Job description

THE OPPORTUNITY

The Program Assistant supports the planning and operations of two key Babson Academy programs: Summer Study for High School Students and the Babson Collaborative Global Student Challenge. Babson Summer Study is a university credit-bearing program for high school rising juniors and seniors, offered in both an online and in-person format. The in-person format is hosted at New England Innovation Academy (NEIA) in Marlborough MA. The Babson Collaborative Student Challenge invites students from Collaborative member institutions to compete in a feasibility analysis of a new business concept addressing the UN Global Goals. The Challenge takes place in two stages: a local phase which happens in-person at the member institution, followed by a global phase in which top teams from each institution compete virtually.

WHAT YOU WILL DO

Youth Impact Lab: Summer Study

• January-March: Assisting in the execution of program operations related to Summer Study including the review and evaluation of 500+ Summer Study applications in Workday and the tracking of student application statuses.
• April-May: Ensuring that all students participating in Summer Study are compliant with the necessary paperwork, track data for applicants and admitted students for each round of admission;
• June-July: Ensuring appropriate technology support for the program including working with Babson IT to troubleshoot issues within Canvas classrooms as well as Zoom meeting rooms, and assisting faculty in uploading materials into the Learning Management System (Canvas);
• Sunday, July 11 and Weekdays from July 12-July 30, 2027: Be present at New England Innovation Academy to support program faculty and assist with logistics as needed.
• August: Assisting with post-program summary (data and financial analysis); identifying process and operations improvements for the following year.

May serve as the communicator of information among Summer Study program staff and New England Innovation Academy programming staff, including sharing information regarding applicants to the in-person learning format. Aid the Program Administrator in the procurement and preparation of program supplies for the in-person learning format. Assume additional responsibilities as required.

Babson Collaborative: Global Student Challenge

• January-February: Preparing and tracking communications for Student Challenge participants and advisors, including reminders and engagement prompts; designing jury templates and preparing certificates of recognition for judges; coordinating judge training sessions with Babson faculty and send reminders;
• March-April: Managing local challenge data collection and reporting; assigning judges to juries and organize/facilitate jury meetings; preparing semi-finalist student, judge, and school communications;
• May-June: Preparing and sending feedback, certificates, and cash prize communications; updating engagement records; processing cash prize payments to winning team members; prepare social media graphics and posts;
• July-August: Finalizing cash prize payments; conducting interviews with winning teams with the goal of capturing testimonials; creating a video to thank current Social Impact Patrons and to help in recruitment of additional patrons; updating sponsor materials with final stats; wrapping up communications, finalizing data tracking, and preparing the Overview and webinar slides for the next cycle.

Assumes additional responsibilities as required.

WHAT EDUCATION AND SKILLS YOU WILL NEED

• Associate's Degree.
• Must have relevant program management experience, including operations, communication, customer service, etc.
• Must have strong customer-service orientation and strong attention to detail.
• Must have excellent organizational skills with ability to prioritize work.
• Resourceful, creative, and capable of handling multiple projects at one time and meeting deadlines.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
• Must have excellent oral, written, and interpersonal communication skills and demonstrated ability to communicate in a cross-cultural environment.
• Must be a team player with ability to take initiative and complete tasks with minimal supervision.
• Must have a positive attitude and the ability to be flexible in changing conditions.
• Ability to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies.
• Ability to envision and propose new methods to perform tasks that support ET&A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.
• Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.

HOW AND WHERE YOU WILL WORK

This is a temporary position working approximately 35 hours per week. This is a hybrid position: mostly remote except for the program dates in July, with the opportunity to be in person at other times as needed and at the manager’s discretion. Must be able to occasionally attend programs, meetings, and events (virtually) during evenings and/or weekends.

ADDITIONAL SKILLS YOU MAY HAVE

Past experience working with high school students is a plus. Experience working with diverse and global audiences or stakeholders is a plus. Experience with Learning Management Systems (example: Canvas) is a plus. This position is from January 11th 2027 - August 31st 2027. This is a non-exempt position with an hourly rate of $28.00. This position includes paid sick leave where required by law. Eligibility, accrual, and usage will follow applicable state and local regulations. All questions or concerns about this posting should be directed to the Office of Human Resources at [e-mail].

We're all different. We're all Babson. Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value - everywhere. Here you'll find a collaborative, collegial team environment designed to include and motivate every individual. It's a rewarding and invigorating workplace - an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.