Operations Specialist - Finance

Babson College; Wellesley (MA); On-site; USD 39,000 - 55,000; Full time

Job summary

Babson College is seeking an Operations Specialist for the Stephen D. Cutler Center for Investment and Finance. This role oversees the Cutler Center lab, staffing, and day-to-day operations in collaboration with faculty and staff.

Responsibilities include program planning, budget monitoring, and coordination with IT, Media, and Finance teams. The position supports curricular and co-curricular activities for students and alumni, with some evenings and on-campus events.

Qualifications

• Bachelor's Degree required; 3-5 years of similar experience preferred.
• Outstanding organization and project management skills with ability to prioritize tasks and manage time efficiently.
• Exceptional collaboration and interpersonal skills with ability to engage across the College.
• Strong communication skills and ability to work with colleagues at all levels.

Responsibilities

• Oversee daily operations of the Cutler Center finance lab and student staff, including recruiting, training, scheduling, and compensation.
• Coordinate with faculty, IT, and media teams to ensure smooth functioning and upgrades.
• Collaborate with Finance Division on class schedule and budget-wide transactions in Workday.
• Plan and execute programs including Lab 101, curricular and co-curricular events for students and alumni.
• Manage contracts, invoices, and external presenter arrangements; prepare invoices for programs and events.
• Track expenses and provide budgeting overview per event to support Event Manager.

Skills

Organization

Project management

Collaboration

Communication skills

Time management

Adaptability

Education

Bachelor's Degree

3-5 years experience

Tools

Microsoft Office

Canva

Salesforce

Bloomberg

Job description

The Opportunity

The Operations Specialist for the Stephen D. Cutler Center for Investment and Finance is a key member of the Cutler Center team and contributes to the ongoing operations and evolution of the Center. In collaboration with the existing staff, this individual oversees the Cutler Center lab and is responsible for the Center's day-to-day operational and administrative functions. The Cutler Center is dedicated to advancing the understanding and practice of investments and finance in our global economy. The Center provides programs and resources that enrich student experience, support faculty research, and engage our alumni community.

What you will do

• Responsible for the daily operations of the Cutler Center finance lab and student staff which includes recruiting, training, scheduling, and compensation of staff.
• Coordinating with faculty teaching in the facility.
• Interfacing with IT and Media teams to ensure the facility functions smoothly and is upgraded as needed.
• Working closely with the Finance Division on the class schedule to ensure the space is optimized.
• Assist in identifying, understanding, and supporting the Cutler Center’s operations, which include curricular and co-curricular programming for students, on-campus and virtual events for alumni and students, and the Cutler Center Advisory Board meetings.
• Works closely with the Cutler Center student staff to coordinate resources, tutorials, and other materials needed to support finance students and faculty who teach in the finance lab.
• In collaboration with the Program Manager, works with the student staff to plan and execute the Finance Lab 101 program in the finance lab.
• Assists with coordinating programs and events, including staffing as needed.
• Evaluates programs and events, including designing follow-up communications and surveys after each activity.
• Works with Babson’s budget and finance teams to ensure accurate and timely processing of Cutler Center transactions.
• Creates and oversees contracts, agreements, and invoices for external presenters and speakers as needed.
• Handles financial transactions in Workday, including collaborating with the Cutler Center team to prepare invoices for all programs, events, and student competitions.
• Tracks program and event expenses to support the Event Manager and provide a clear overview of spending for each event; analyze the average cost per person for all Cutler Center events to aid in budgeting.
• Supports the branding strategy of the Cutler Center by helping the Marketing & Events Manager create marketing materials.
• Collaborates with the Managing Director to coordinate the semiannual meetings of the Cutler Center Advisory Board and supports board communication.
• Assists the Managing Director with calendar management and other responsibilities as needed.
• Coordinates orientation events, resource fairs, and other campus activities for new and prospective students to inform them about the Cutler Center.
• Handles general correspondence and inquiries to the Cutler Center email account.
• Takes on additional responsibilities, special projects, and initiatives as needed and assigned by the Managing Director.

YOUR TEAM WILL INCLUDE Undergraduate & Graduate Student Workers

Education & Skills

Bachelor’s Degree Requires 3-5 years of similar experience. Must have outstanding organization & project management skills, with the ability to prioritize multiple tasks and manage time efficiently. Must have exceptional collaboration and interpersonal skills and the ability to effectively engage with all levels within the College. Must have creative problem-solving skills and the ability to innovate in a fast- paced academic environment. Ability to monitor project progress and adjust strategies as needed as well as ensure projects are completed on time and within budget. Proven budget management skills. Must be a team player, with excellent communication skills and the ability to work with colleagues across the organization. Ability to work independently. Ability to envision and propose new methods to perform tasks that support Entrepreneurial Thought & Action; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results. Ability to anticipate and embrace change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions. Must have strong technology skills, including proficiency in Microsoft Office programs: Word, PowerPoint, Excel, Outlook, in-depth knowledge and understanding of social media platforms, and Canva.

How and where you will work

Working hours may vary. Requires some nights/weekends. Requires work onsite a minimum of 3 days a week; the on-campus requirement is subject to modification based on organizational need. Must have had a valid unrestricted U.S. Driver’s License for one year and maintain throughout employment an insurable (as determined by the College’s insurer’s criteria) or a satisfactory driving record; must successfully complete and pass the College’s vehicle training program within the first 60 days of employment; annual or more frequent review of employee’s driving record based on the College insurer’s criteria; and safety training as required by management.

Additional Skills

Previous experience in the finance industry is a plus Hands-on experience with financial technologies, such as Bloomberg, is a plus. Experience with Salesforce is a plus.

Salary & Benefits

This is a non-exempt position with an hourly rate of $34.00. This position includes paid sick leave where required by law. Eligibility, accrual, and usage will follow applicable state and local regulations. All questions or concerns about this posting should be directed to the Office of Human Resources at [e-mail].

About Us

We’re all different. We’re all Babson. Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic and social value - everywhere. Here you’ll find a collaborative, collegial team environment designed to include and motivate every individual. It’s a rewarding and invigorating workplace – an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning and development opportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural and inclusive community.