Program Assistant - Arts, Design & Communication

Chatham; Pittsburgh (Allegheny County); On-site; USD 35,000 - 39,000; Full time

Job summary

Chatham University seeks a detail-oriented Program Assistant to join the Arts, Design and Communications department. Under limited supervision, you will provide high level support in communications, fiscal oversight, database development and management, report preparation, event planning and logistics.

The role is integral to day-to-day operations of the Arts, Design & Communications department. The ideal candidate is enthusiastic, invested, and trustworthy with a preference for a fast paced and

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.

Responsibilities

• Provide information, direction, and assistance to faculty, staff, students, and alumni.
• Manage timelines and priorities with limited supervision.
• Prepare and monitor faculty contracts and department correspondence.
• Order supplies for the department.
• Balance and monitor departmental budget.
• Record meeting minutes and distribute to attendees.
• Generate standard and custom reports as needed.
• Schedule meetings, classes, events, and field trips.

Skills

Strong communication skills

Strong organizational skills

Multitasking abilities

Education

Associate degree; Bachelor's preferred

Tools

Microsoft Office

Adobe applications

Job description

Program Assistant

Chatham University welcomes your interest in employment opportunities and encourages you to review open positions. Please note that Chatham does not accept unsolicited applications. Program Assistant Chatham University is seeking a detail-oriented Program Assistant to join the Arts, Design and Communications department. Under limited supervision, provide high level support in areas of communications, fiscal oversight, database development and management, report preparation, event planning, and logistics. This position is an integral part of the day-to-day operations of the Arts, Design & Communication department. The ideal candidate is enthusiastic, invested, and trustworthy with a preference for a fast paced and ever-evolving work culture.

Responsibilities

• Provide quality information, direction, and assistance to faculty and staff as well as incoming, currently enrolled students, and alumni.
• Manage timelines, priorities and multi-task while working independently or with limited supervision.
• Prepare and monitor faculty contracts as well as other department correspondence as needed.
• Order supplies for the department.
• Monitor and regularly balance departmental budget.
• Record meeting minutes and distribute to meeting attendees.
• Generate standard and custom-request reports on a regular and as-needed basis.
• Assist with scheduling meetings, classes, events, field trips, transportation, etc.
• Facilitate mail distribution and collection.
• Assist with Admissions activities such as planning a student visit to the department.
• Compile aggregate data and format reports that are utilized for departmental reports.
• Create and manage a database of students, courses, schedules, faculty and alumni.
• Correspond with students in a professional and effective manner.
• Post information to social media and manage social media sites.
• Event planning, including communicating updated and timely information, budget, location negotiations, dining, and audiovisual equipment arrangements.
• Disseminate electronic surveys and other data collection tools and compile results of course, program, and alumni surveys.

Qualifications

• Minimum of Associate Degree, Bachelor’s Degree preferred.
• Strong communication skills, written skills, and computer skills.
• Strong organizational skills.
• Proficient in Microsoft Office applications.
• Proficiency in Adobe applications is preferred.
• Ability to communicate task status and completion daily.
• Ability to interact and work well with faculty, students, alumni, and colleagues.
• Proven track record in administrative accuracy and quality monitoring.

Salary Range: $34,600-$39,350. 35-hour work week. Exact compensation based on candidate skills and experience.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity.

Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.