Program Assistant - Ambulatory Operations (Full-Time, Temporary, Days)

Enloe Health; Chico (CA); On-site; USD 33,000 - 45,000; Part time

Benefits offered by this job

Health benefits

PTO

Retirement with employer match

Educational assistance

Job summary

Enloe Health is seeking a Program Assistant to provide secretarial and administrative support to the Director and service lines. This temporary position involves calendar management, arranging meetings, preparing agendas, taking minutes, phone screening, correspondence, and records keeping in a fast-paced hospital setting.

Candidates should have at least three years of office experience; preferred healthcare exposure, Bachelor's degree, medical terminology, and database knowledge.

Qualifications

• Three years of office experience performing general clerical duties.
• Healthcare or hospital experience preferred.
• Bachelor’s Degree and medical terminology knowledge desired.
• Experience with databases and service-line software.
• Strong MS Office and internet skills.

Responsibilities

• Provide secretarial and administrative support to Directors/Managers.
• Manage calendars, meetings, agendas, minutes.
• Handle telephones, correspondence, reports, and records.
• Coordinate special projects and maintain confidentiality.
• Develop professional relationships with staff and community.

Skills

Microsoft Office

Minute taking

Organizational skills

Communication

Confidentiality

Administrative support

Education

Bachelor's Degree

Medical terminology

Database knowledge

Tools

Microsoft Office Suite

Job description

ENL Admin Specialty Clinics

Compensation range:

$24.08 - $32.51

Your rate of pay will be based on applicable experience

Shift: Days Shift length: 8-Hours
Days off: Fixed If fixed, days off: Saturday & Sunday
Hours per pay period: 80, Temporary

Enloe Health is a Level II Trauma Center located in beautiful Northern California. We offer a full array of medical services, and our mission is to elevate the health of the communities we serve. As a Planetree organization, we place high value on hiring the right team to care for our patients and their families—care that is steeped in compassion, human connection, and mutual support. If you feel called to make a meaningful impact through empathetic, person-centered care, and thrive in a culture that values collaboration and purpose, we welcome you to join our team.

**This is a temporary position* *

POSITION SUMMARY:

The Program Assistant provides secretarial and administrative support to the Director / Manager(s) and the Service Line(s) including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, taking and transcribing minutes), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), and assisting/coordinating special projects as assigned by the Director / Manager(s). The Program Assistant works positively and collaboratively with a diverse mixture of internal and external audiences to build awareness, support, and confidence in Enloe Medical Center and its services, while improving the health of the community we serve. The Program Assistant maintains the highest level of professionalism and confidentiality in all matters pertaining to Enloe Medical Center

EDUCATION / TRAINING / EXPERIENCE:

Minimum:

• Three years working in an office environment performing general clerical duties including experience utilizing computers and Microsoft Office programs

Desired:

• Experience in healthcare or hospital environment
• Bachelor’s Degree
• Medical terminology
• Database knowledge
• Additional knowledge in software program of service line
• Internet use

SKILLS / KNOWLEDGE / ABILITIES:

Must maintain strong working relationships with both hospital personnel and community members and involves creative effort to develop relationships in the community that enhance community health and organizational success. Excellent analytical, grammatical, punctuation, spelling, formatting skills are necessary to communicate effectively, both verbally and in writing. Organizational and multi-tasking skills are essential. Must be able to follow instructions, maintain confidentiality, and work quickly and accurately in a fast-paced environment. Must be capable of proficiently using Microsoft Office Suite programs.Must be able to take minutes and transcribe minutes accurately. Must have skills/experience in organizing and coordinating meetings, conferences, conference calls, and multiple schedules. Ability to compile data into a useable report format. Demonstrates the ability to work independently and uses good judgment in completing the duties of this position. Must be a strategic thinker and collaborative team player. Must consistently maintain a professional demeanor as a representative of the management team.Must be able to fulfill the essential functions of the position.

Benefits Information

Enloe offers a comprehensive and competitive benefits package to all eligible employees, including, but not limited to:

• $0 premium medical plan to include vision insurance
• Prescription and dental group insurance
• Retirement with employer match
• Generous paid time off (PTO) plan that starts accruing immediately and can be used as it’s earned
• Extended Sick Leave
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care
• Employee Assistance Program
• Educational Assistance

Please visit the employee benefits page at http://www.enloe.org/benefits to get more in-depth benefits and coverage information or email [e-mail] to receive a full summary of benefits.