Program Assistant - Ambulatory Operations (Full-Time, Temporary, Days)

Enloe Medical Center, Inc.; Chico (CA); On-site; USD 33,000 - 45,000; Part time

Benefits offered by this job

Medical plan

Dental plan

Retirement plan with employer match

Generous PTO

Educational assistance

Job summary

Enloe Medical Center, Inc. is seeking a temporary Program Assistant to provide administrative support to directors and service lines.

You will manage calendars, handle correspondence, and assist with reports while maintaining confidentiality in a fast-paced hospital environment. The role requires strong MS Office skills, excellent communication, and the ability to coordinate meetings, take minutes, and support special projects.

Qualifications

• Three years of general clerical/secretarial experience
• Bachelor's Degree in a related field preferred
• Medical terminology knowledge beneficial
• Database knowledge is a plus
• Experience with Microsoft Office programs required

Responsibilities

• Provide calendar management for Director/Managers and service lines
• Answer, screen, and redirect calls; prepare agendas and minutes
• Prepare correspondence, reports, and maintain records
• Assist with special projects and coordination of meetings and conferences

Skills

Communication

Organization

Confidentiality

Minutes taking

Meeting coordination

Team player

Education

Bachelor's Degree

Medical terminology

Database knowledge

Tools

Microsoft Office

Job description

ENL Admin Specialty Clinics Compensation range: $24.08 - $32.51 Your rate of pay will be based on applicable experience Shift: Days Shift length: 8-Hours Days off: Fixed If fixed, days off: Saturday & Sunday Hours per pay period: 80,

Temporary Enloe Health is a Level II Trauma Center located in beautiful Northern California. We offer a full array of medical services, and our mission is to elevate the health of the communities we serve. As a Planetree organization, we place high value on hiring the right team to care for our patients and their families- care that is steeped in compassion, human connection, and mutual support. If you feel called to make a meaningful impact through empathetic, person-centered care, and thrive in a culture that values collaboration and purpose, we welcome you to join our team.

**This is a temporary position**

POSITION SUMMARY

The Program Assistant provides secretarial and administrative support to the Director / Manager(s) and the Service Line(s) including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, taking and transcribing minutes), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), and assisting/coordinating special projects as assigned by the Director / Manager(s). The Program Assistant works positively and collaboratively with a diverse mixture of internal and external audiences to build awareness, support, and confidence in Enloe Medical Center and its services, while improving the health of the community we serve. The Program Assistant maintains the highest level of professionalism and confidentiality in all matters pertaining to Enloe Medical Center.

EDUCATION / TRAINING / EXPERIENCE

• Minimum: Three years working in an office environment performing general clerical duties including experience utilizing computers and Microsoft Office programs
• Desired: Experience in healthcare or hospital environment
• Bachelor's Degree
• Medical terminology
• Database knowledge
• Additional knowledge in software program of service line
• Internet use

SKILLS / KNOWLEDGE / ABILITIES

• Must maintain strong working relationships with both hospital personnel and community members and involves creative effort to develop relationships in the community that enhance community health and organizational success.
• Excellent analytical, grammatical, punctuation, spelling, formatting skills are necessary to communicate effectively, both verbally and in writing.
• Organizational and multi-tasking skills are essential.
• Must be able to follow instructions, maintain confidentiality, and work quickly and accurately in a fast-paced environment.
• Must be capable of proficiently using Microsoft Office Suite programs.
• Must be able to take minutes and transcribe minutes accurately.
• Must have skills/experience in organizing and coordinating meetings, conferences, conference calls, and multiple schedules.
• Ability to compile data into a useable report format.
• Demonstrates the ability to work independently and uses good judgment in completing the duties of this position.
• Must be a strategic thinker and collaborative team player.
• Must consistently maintain a professional demeanor as a representative of the management team.
• Must be able to fulfill the essential functions of the position.

Benefits Information

Enloe offers a comprehensive and competitive benefits package to all eligible employees, including, but not limited to:

• $0 premium medical plan to include vision insurance
• Prescription and dental group insurance
• Retirement with employer match
• Generous paid time off (PTO) plan that starts accruing immediately and can be used as it's earned
• Extended Sick Leave
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care
• Employee Assistance Program
• Educational Assistance

Please visit the employee benefits page at http://www.enloe.org/benefits to get more in-depth benefits and coverage information or email [e-mail] to receive a full summary of benefits.

A proud nonprofit health system, Enloe Health has served the people of the North State for more than 110 years. At Enloe, every employee, staff member and volunteer is a caregiver. No matter our role, each of us is here for our patients. Enloe values our workforce and is proud to be recognized as an excellent employer.