Program Assistant Academics III HV-CS-9661

Hudson Valley Community College; City of Troy (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental and Eye Insurance

Retirement

Tuition waivers

PSLF Program

Generous leave policy

Job summary

Hudson Valley Community College is seeking a Program Assistant Academics III in Troy, NY. The role provides high-level clerical support to the Applied Technologies department, assisting with data, reports, budgets, and course materials.

A minimum of an associate degree and 3 years of office or customer service experience are required, with residency in NYS and competitive benefits offered. Starting immediately, the position offers full-time employment with a $23.294 hourly rate and a

Qualifications

• Associate's degree from an accredited institution.
• 3 years of experience in an office or customer service setting.
• Residency in New York State as required by the Civil Service rules.

Responsibilities

• Provide high level clerical or paraprofessional assistance to students, faculty and administration.
• Communicate with prospective students regarding the admission process for Applied Technologies.
• Assist Department Chair with data development, annual reports and program reviews.
• Assist with budget preparation, data gathering, and organizing data.
• Develop and maintain complex file structures and data retrieval methods.
• Produce routine and ad hoc reports from office file structures.
• Develop office protocols and priorities to maximize productivity.
• Assist faculty with formatting and reproduction of course material.
• Utilize MS Office or other office software to design, develop and produce documents.
• Participate in department meetings and perform other duties as assigned.

Skills

Customer service experience

Office experience

MS Office

Education

Associate's degree

Tools

MS Office

Job description

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community

To be considered an applicant for this position, you must meet the minimum qualifications as stated in this announcement. HVCC does not sponsor Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Department: Applied Technologies, School of Science, Technology, Engineering and Math

Program Assistant Academics III HV-CS-9661

Minimum Qualifications

• Associate's degree from an accredited institution
• 3 years of experience in an office or customer service setting

RESIDENCY REQUIREMENTS: Candidates must have been legal residents of New York State for at least FOUR months immediately preceding the date of the test. Pursuant to subdivision 4a of Sec. 23 of the Civil Service Law, preference may be given to successful candidates who have been legal residents of the municipality to which the appointment is to be made for at least FOUR months preceding the date of the written test.

This is a provisional appointment. Selected candidate will need to sit, pass and be eligible on the next available Rensselaer County Civil Service Exam for Program Assistant Academics III in order to be considered for permanent appointment.

Promotional Qualifications

One (1) year Permanent or Contingent Permanent competitive class status in the position of Program Assistant Academics II OR two (2) years Permanent or Contingent Permanent competitive class status in the position of Program Assistant Academics I at Hudson Valley Community College.

Duties and/or Responsibilities

• Under the general supervision of the Department Chair of Applied Technologies or other academic supervisor, provides high level clerical or paraprofessional assistance to students, faculty and administration of an academic department or departments.
• Communicates directly with the professional community regarding program-specific information.
• Communicates with prospective students regarding the admission process specific to the Applied Technologies dept.
• Assists the Department Chair with data development and writing for annual reports and program reviews.
• Assists the Department Chair with budget preparation, gathering and organizing data.
• Devises and maintains complex file structures and data retrieval methods.
• Produces routine and ad hoc reports from office file structures.
• Develops and monitors office protocols and priorities for maximizing office productivity.
• Develops and communicates information for faculty re: academic policies.
• Assists faculty with formatting and reproduction of course material.
• Utilizes MS Office or other office software to design, develop and produce required documents and records.
• Participate in all department meetings
• Perform other duties as assigned

There is one full-time 40 hour work week position with an hourly rate of $23.294. Start date is immediate.

Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you’re employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affiantative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.