Program Assistant

ASRC Federal; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health care

401(k)

Education assistance

Paid time off

Job summary

ASRC Federal, a government contractor supporting ATF in Washington, DC, seeks a Program Assistant onsite to support the contract. The role provides administrative, FOIA/PA processing, mail handling, and coordination of background investigations.

Candidates should have a High School Diploma or GED, 1–2 years office experience, solid MS Office skills, and the ability to obtain a Top Secret clearance as a US citizen.

Qualifications

• High School Diploma or GED required.
• 1–2 years of experience in an office environment.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Strong written and verbal communication skills; maintains confidentiality.

Responsibilities

• Process FOIA/PA requests and manage related correspondence.
• Serve as PSD courier, handling mail within ATF Headquarters.
• Assist with data entry and maintain security databases and files.
• Provide receptionist duties and route calls to PSD staff.
• Coordinate fingerprint appointments and background investigations.

Skills

MS Office

Time management

Written and oral communication

Confidentiality

US Citizenship

Education

High School Diploma or GED

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work

ASRC Federal Facilities Logistics LLC is seeking a Program Assistant onsite to support an ATF (Alcohol, Tobacco, and Firearms) contract in Washington DC. ASRC Federal provides information security, enterprise architecture, software development and health IT solutions to federal government customers. Our employees embrace innovation and are committed to a culture of continuous, standards-driven process improvement and assimilation of industry best practices.

Work Location

Washington, DC

Responsibilities

• Processes Freedom of Information Act/Privacy Act requests
• Files read receipt correspondence
• Serves as the PSD courier to hand-carry mail throughout ATF Headquarters and DOJ
• Receives and reviews all incoming mail and correspondences; Prepares responses to general inquiries; also Performs data entry with accuracy and little to no supervision
• Ships materials and documents via commercial carrier
• Serves as a receptionist (answers phone and greets/escorts visitors), Forwards calls to the appropriate parties within PSD, and monitors voicemails
• Orders, maintains, and disseminates supplies
• Maintains office equipment and makes services calls
• Serves as the primary point of contact (POC) for any outside agency including federal, state and local enforcement requesting a background investigation previously completed by ATF
• Documents receipt of prior background investigations received from other agencies;
• Maintains databases and spreadsheets to track information (fingerprint results, personnel security file requests, security forms); and Files, maintains, and safeguards hardcopy documents and correspondence
• Scans and copies personnel security records
• Coordinates and facilitates requests for on-site fingerprint appointments and takes fingerprint scans for FBI fingerprint checks as a part of the background investigation process; also provides accurate and reliable information regarding the fingerprinting process
• Conducts PIV checks
• Provides full administrative and secretarial support for PSD and prepares reports to provide information related to organizational, administrative, and/or procedural tasks
• Interacts with various parties within ATF and other agencies using professional and courteous interpersonal skills (document requests, status updates); and
• Performs other duties as assigned

Requirements

• Knowledge of MS Office (Word, Excel, PPT)
• Excellent time management and ability to meet strict deadlines
• Strong written and oral communication skills
• Good customer/client handling skills and the ability to maintain confidentiality
• US Citizen and ability to obtain a Top Secret clearance

Education/Experience

• High School Diploma or GED
• 1 to 2 years of experience in office environment

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.