Program Assistant

University of Utah; Salt Lake City (UT); On-site; USD 17,000 - 30,000; Part time

Job summary

The University of Utah is seeking a Program Assistant to support the administration and development of department programs. This role assists with planning, data management, and materials distribution.

Responsibilities include coordinating program activities, entering and organizing data in databases, answering calls and visitor inquiries, preparing program materials, and collaborating with partners across departments to support ongoing initiatives.

Qualifications

• Associate's degree or equivalent required; up to two years of related work experience can substitute.
• Two years of related experience, ability to prioritize tasks, and strong MS Office skills.
• Bachelor's degree in related field may be preferred.

Responsibilities

• Assists with program planning and implementation.
• Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Responds to queries from and coordinates activities with other departments, the community, and program partners.
• Assists in the creation and distribution of program materials, forms, and general correspondence.
• May track and report on current trends to determine future program needs.
• May provide program specific training.
• Other duties as assigned.

Skills

MS Office

Communication skills

Data entry

Customer service

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

MS Office

Database software

Job description

Program Assistant

Job Summary

Provides support and assists with the overall administration anddevelopment of specific department programs.

Responsibilities

• Assists with program planning and implementation.
• Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Responds to queries from and coordinates activities with other departments, the community, and program partners.
• Assists in the creation and distribution of program materials, forms, and general correspondence.
• May track and report on current trends to determine future program needs.
• May provide program specific training.
• Other duties as assigned.

Problem Solving

Incumbents in this position are expected to be familiar with the department's policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others' needs while being understanding and helpful on the job.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MSOffice software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor's degree in a related field may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• A Bachelor's degree or higher in a STEM field, social science, science education, science communication, or related field
• Experience working with justice-impacted individuals
• Experience leading informal education programming for middle or high school students
• Experience fostering partnerships

Requisition Number: PRN17538N

Full Time or Part Time?: Part Time

Work Schedule Summary: Between the hours of 7 AM- 5 PM, dependent on programming. Monday – Thursday, rarely Fridays or weekends with prior notice.

Department: 02235 - Undergrad Studies Advocacy Prg

Location: Campus

Pay Rate Range: 12.02 to 21.63

Close Date: 01/20/2027

Open Until Filled: