Program Assistant

Amber Kinetics; Fargo (ND); On-site; USD 33,000 - 37,000; Part time

Benefits offered by this job

Medical, dental, vision benefits

Paid Time Off and holidays

401(k) retirement plan

Job summary

The Alzheimer’s Association is seeking a part-time Program Assistant in Fargo, ND to support the North Dakota Program Director and program team with data entry, grant reporting, and administrative duties.

This role involves managing volunteer records, assisting with grant reports, and maintaining files to meet funder requirements, with travel rarely required.

The position offers a comprehensive benefits package for 20 hours per week and eligibility for our 401(k) plan.

Qualifications

• Associate’s degree in business administration, data management or related field required.
• Bachelor’s degree preferred.
• 3+ years administrative experience in a fast-paced environment.

Responsibilities

• Ensure timely and accurate data entry across relevant systems to support grant reporting and program tracking.
• Supervises and provides technical assistance to data entry volunteers to manage attendance and track attendance.
• Maintains correct volunteer records across systems.
• Assist Program Leadership in monitoring data to ensure growth and grant-related goals.
• Co-lead compilation and organization of grant reports with historical data.
• Maintain up-to-date files for programs and grant activities to meet funder requirements.
• Manage inventory of program materials and promotional items.
• Provide administrative support by coordinating reminders, mailing materials, and scheduling events.
• Oversee office operations, equipment, supplies, phones, and mail.

Skills

Data entry

Grant reporting

Administrative support

Excel

CRM databases

Communication

Education

Associate’s degree in business administration or data management

Bachelor’s degree preferred

Tools

CRM software

Microsoft Office

Job description

Position Summary:

This position provides support to the North Dakota Program Director and program team in advancing Care and Support initiatives, fulfilling grant-related objectives, and achieving established performance metrics. Primary responsibilities include data entry, grant reporting, and administrative support. This position is partially grant funded and will help to fulfill requirements of a contract with the North Dakota Department of Health and Human Services, Aging Services Section.

Responsibilities

• Ensure timely and accurate data entry across relevant systems to support effective grant reporting and program tracking.
• Supervises and provides technical assistance to data entry volunteers to manage attendance and track attendance in database.
• Maintains correct volunteer records across systems.
• Assists Program Leadership team in monitoring quantitative and qualitative chapter and volunteer impact data to ensure growth of unduplicated individuals receiving Care & Support programs and achievement of all grant-related goals.
• Co-lead the compilation and organization of all comprehensive grant reports, including the collection and analysis of historical data to support accurate and timely submissions.
• Ensure meticulous record-keeping and maintenance of up-to-date files for all programs, services, and grant-related activities to meet funder requirements and support ongoing grant compliance and evaluation.
• Manage inventory of printed and non-printed materials related to programs and services, including brochures, topic sheets, and promotional items.
• Provide administrative support by coordinating program reminders, preparing and mailing materials, and scheduling events and meetings.
• Responsible for office operations; including maintaining office equipment, ordering office supplies, answering phones, processing mail and other duties as needed.

Qualifications

• Associate’s degree in business administration, data management or related field required. Bachelor’s degree preferred.
• 3+ years administrative experience in a fast-paced environment

Knowledge, Skills and Abilities

• Excellent data management and administrative skills
• Customer-focused attitude with experience to effectively organize, prioritize and schedule multiple priorities and to meet deadlines
• Ability to communicate effectively with volunteers, staff and community organizations
• Able to manage projects independently and report outcomes effectively
• High level of integrity, diplomacy, and initiative
• Ability to work effectively with diverse populations
• Knowledge of CRM databases
• Proficiency in Microsoft Office Applications, with an emphasis on Excel
• Office-based position with travel rarely required

Title: Program Assistant

Position Location: Fargo, ND

Part Time: 20 hours per week

Position Grade & Compensation: Grade 103 The Alzheimer's Association's good faith expectation for the salary range for this role is between $24.00 - $27.00

Reports To: Program Director

Who We Are

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

The Alzheimer’s Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research - our investments today will lead to breakthroughs tomorrow.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,750 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

At the Alzheimer's Association, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

The Alzheimer’s Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.

• Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.
• Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.