PROGRAM ASSISTANT

Cooper University Health Care; Camden (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Cooper University Health Care in New Jersey seeks a Program Assistant to support grant-funded programs through administrative, programmatic, outreach, and logistical work. You will collaborate with Grants, program staff, clinical teams, and community partners to ensure effective operations and grant compliance.

Responsibilities include coordinating meetings, data collection and reporting, outreach to patients and community members, inventory and logistics coordination, and providing site support

Qualifications

• Relevant experience in administrative support, program coordination, or community outreach.
• Experience in healthcare support services or grant-funded programs is a plus.
• Ability to manage multiple activities and maintain accurate records in a fast-paced environment.

Responsibilities

• Provide administrative support for grant-funded programs, coordinating activities and maintaining records.
• Assist with tracking program activities, grant deliverables, and reporting for evaluation and compliance.
• Engage with patients, participants, and community partners to support outreach and communication.
• Support community outreach, health promotion events, and partnership meetings.
• Coordinate inventory, supplies, and logistics for program operations and site activities.
• Provide general site support, including setup, transport of supplies, and event coordination.
• Collaborate with grants staff, clinical teams, and partners to ensure effective program implementation.
• Adhere to confidentiality, professionalism, safety, and client-centered service delivery.

Skills

Administrative support

Program coordination

Community outreach

Customer service

Data tracking

Event coordination

Inventory management

Project support

Education

High School Diploma

Job description

About Us

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

Short Description

This multi-grant funded position supports the implementation and operational success of a variety of grant-funded programs and initiatives through administrative, programmatic, outreach, and logistical support.

Responsibilities may include coordinating meetings and events, supporting community and participant outreach, tracking program activities and grant deliverables, managing supplies and inventory, assisting with data collection and reporting, and transporting supplies and equipment as needed.

The Program Assistant works closely with the Grants team, program staff, clinical teams, and community partners to support effective program operations, community engagement, and achievement of grant objectives.

Program and Administrative Support

Provide administrative support for grant-funded programs and initiatives, including coordinating activities, preparing materials, maintaining records, scheduling meetings, and supporting communication among internal teams, external partners, and community stakeholders.

Grant and Data Management Support

Assist with tracking program activities, grant deliverables, service utilization, referrals, and outcomes. Support data collection, data entry, reporting, and other documentation required for program evaluation, quality improvement, and grant compliance.

Patient and Participant Engagement

Conduct outreach and follow‑up communications with patients, participants, and community members, including appointment reminders, engagement calls, referral coordination, and dissemination of program information and resources.

Community Outreach and Event Support

Support community engagement, outreach activities, health promotion events, educational presentations, and partnership meetings. Distribute educational and promotional materials and represent programs in a professional and respectful manner.

Inventory, Supplies, and Logistics Coordination

Coordinate inventory and assist with ordering, tracking, receiving, organizing, storing, and distributing program supplies, equipment, and materials. Monitor stock levels and maintain accurate inventory records to support ongoing program operations.

Operational and Site Support

Provide logistical support for program activities, meetings, outreach events, and community-based services, including setup and breakdown, transportation of supplies and equipment, and coordination of event-related resources.

Collaboration and Communication

Work closely with grants staff, clinical teams, and community partners to support grant-related activities, facilitate communication, and contribute to successful program implementation across multiple initiatives.

Compliance and Professional Standards

Adhere to organizational policies and procedures related to confidentiality, professionalism, safety, infection control, and client‑centered service delivery.

Experience Required

Relevant experience may include administrative support, program coordination, community outreach, customer service, healthcare support services, grant‑funded program operations, event coordination, inventory management, data tracking, or project support. Candidates with demonstrated experience coordinating multiple activities, maintaining accurate records, engaging with diverse populations, and supporting program goals in a fast‑paced environment are encouraged to apply.

Education Requirements

High School Diploma Required

License/Certification Requirements

Valid Driver’s License Required

Special Requirements

Communication – Clear, respectful, and professional interaction with clients, colleagues, and community partners.

Problem Solving - Ability to identify issues, evaluate and implement effective solutions.

Adaptability & Teamwork - Ability to work across diverse environments and collaborate with multidisciplinary teams.

Empathy & Cultural Sensitivity: Comfort working with diverse populations, including individuals experiencing homelessness or substance use.

Attention to Detail

Reliability & Accountability: Consistent follow‑through on responsibilities and timely reporting of issues.