Program and Project Management - Junior

Spectraforce Technologies, Inc.; Lone Tree (CO); On-site; USD 40,000 - 54,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks a Junior Program and Project Management professional to provide on-site facility coordination during a high-volume period in Lone Tree, CO. This 6-month role focuses on events, conferencing, and administrative support.

The ideal candidate is a recent graduate with strong communication and organizational skills, ready to collaborate with CRE staff, vendors, and partners while ensuring smooth event operations and facility services.

Qualifications

• High school diploma or GED required.
• Minimum 3 years of related experience in customer service or administrative environments or 1 year in Facility Management.

Responsibilities

• Provide temporary onsite support for facility coordination, events, and conferencing during a high-volume period.
• Build relationships with CRE staff, vendors, Conferencing Operations, Security, Technology, catering partners, and employees.
• Monitor facility service requests, document updates, follow up with vendors, and elevate urgent or aging issues.
• Coordinate routine maintenance, repairs, inspections, supply orders, room resets, and general workplace services.
• Assist vendors with site access, badge coordination, scheduling, deliveries, and communication with impacted teams.
• Support vendor invoice processing, inspection records, work order tracking, and facility data updates.
• Assist with workspace verification, furniture reconfigurations, Moves, Adds and Changes, restacks, and ergonomic requests.
• Coordinate facility needs for meetings and events in conference rooms, presentation rooms, cafes, outdoor areas, and Schwab Event Center.
• Support room scheduling, setups and resets, furniture layouts, catering, janitorial services, signage, deliveries, temperature requests, and other event logistics.
• Conduct pre-event space checks, provide day-of support, help resolve issues, and confirm spaces are reset after events.
• Partner with Conferencing Operations and Technology support to route audiovisual and conference room technology needs.
• Coordinate visitor and vendor requirements, including access, property approvals, and certificates of insurance, as directed.
• Maintain event schedules, planning checklists, status updates, and follow-up items across supporting teams.
• Manage multiple priorities and promptly elevate safety concerns, scheduling conflicts, service gaps, or event risks.

Skills

Communication

Organization

Microsoft Office

Customer Service

Education

High School Diploma or GED

Tools

CMMS

CAFM

Project Planning Software

Job description

Job Title: Junior Program and Project Management

Location: Lone Tree, CO, 80124

Duration: 6 months

This is a great opportunity for a recent college graduate.

What You\'ll Do:

• Provide temporary onsite support for facility coordination, events, and conferencing during a high-volume period.
• Build strong working relationships with CRE staff, vendors, Conferencing Operations, Security, Technology, catering partners, and employees.
• Monitor facility service requests, document updates, follow up with vendors, and elevate urgent or aging issues.
• Coordinate routine maintenance, repairs, inspections, supply orders, room resets, and general workplace services.
• Assist vendors with site access, badge coordination, scheduling, deliveries, and communication with impacted teams.
• Support vendor invoice processing, inspection records, work order tracking, and facility data updates.
• Assist with workspace verification, furniture reconfigurations, Moves, Adds and Changes, restacks, and ergonomic requests.
• Coordinate facility needs for meetings and events in conference rooms, presentation rooms, cafes, outdoor areas, and the Schwab Event Center.
• Support room scheduling, setups and resets, furniture layouts, catering, janitorial services, signage, deliveries, temperature requests, and other event logistics.
• Conduct pre-event space checks, provide day-of support, help resolve issues, and confirm spaces are reset after events.
• Partner with Conferencing Operations and Technology support to route audiovisual and conference room technology needs.
• Coordinate visitor and vendor requirements, including access, property approvals, and certificates of insurance, as directed.
• Maintain event schedules, planning checklists, status updates, and follow-up items across supporting teams.
• Manage multiple priorities and promptly elevate safety concerns, scheduling conflicts, service gaps, or event risks.
• This temporary contractor will support both facility management and events and conferencing responsibilities and will report to a local property management leader.
• Supervisory Duties
• Supervision not typical with this role

Education & Experience

• High school diploma or general education degree (GED) required.
• Minimum of 3 years of related experience in customer service or administrative environment or 1 year of Facility Management experience.

Certificates & Licenses

None

Communication Skills

• Ability to comprehend and interpret instructions, short correspondence, and email inquiries. Experience writing routine correspondence, log-notes, and status updates in work order systems.
• Skilled in responding to common inquiries or complaints from co-workers or supervisors by applying appropriate tone.
• Professional phone etiquette and the ability to ask questions to seek understanding of problems and conflict resolution.

Reasoning & Judgement

• Awareness and ability to solve moderately complex problems and situations with a variety of options in situations maintaining composure and professionalism.
• Learning to draw upon the opinions and diversity of others before making recommendations that have a direct impact on the company.
• Normally understands own limitations and frequently seeks guidance on matters to minimize risk and thought validation.

Other Skills & Abilities

• Basic skills with Microsoft Office Suite. Willingness to learn CMMS, CAFM and project planning software. Awareness of contracts and leases.
• Comfortable multi-tasking, calm under pressure and understanding results are expected.