Program Analyst with Security Clearance

Galapagos Federal Systems; Huntsville (AL); On-site; USD 65,000 - 75,000; Full time

Job summary

KFS, LLC is seeking a Program Analyst to provide onsite support for NEPA programs and related environmental compliance projects in Huntsville, AL. The role focuses on communication, coordination, documentation, scheduling, and administrative management across multiple projects.

The candidate will serve as a primary link between the customer, KFS leadership, technical staff, and stakeholders, ensuring timely execution of program requirements with strong organizational skills and professional

Qualifications

• Bachelor’s degree in a related field is required.
• 3+ years of experience in program analysis, project coordination, or related roles.
• Strong written and verbal communication with customers and leadership.
• Experience preparing status reports, meeting minutes, and executive summaries.
• Excellent organizational skills and ability to manage multiple priorities.
• Experience coordinating meetings, agendas, and action-item follow-ups.
• Ability to articulate complex information clearly to diverse audiences.
• Must be able to obtain and maintain DoD access and be authorized to work in the U.S.

Responsibilities

• Serve as onsite point of contact for communication and coordination among customer, project leadership, NEPA managers, and stakeholders.
• Maintain professional communication with the customer on status, milestones, actions, risks, and support needs.
• Prepare verbal and written project updates, executive summaries, minutes, and status reports.
• Coordinate meetings, technical reviews, discussions, and program-management activities.
• Develop agendas, distribute materials, document decisions, and follow up on actions.
• Track project schedules, deliverables, reviews, and contractual requirements.
• Maintain action-item trackers, logs, risk registers, and other program-management tools.
• Identify gaps, conflicts, or delays and elevate to leadership as needed.
• Support NEPA-related document routing and coordination of comments.
• Assist managers with monitoring performance, workload, and priorities.
• Help prepare schedules, work plans, charts, contact lists, and SOPs.
• Organize electronic project files and maintain administrative records.
• Assist with document-control activities and final document distribution.
• Coordinate customer briefings, management reviews, and responses to information requests.
• Collaborate with NEPA specialists, planners, engineers, and other professionals.
• Communicate customer priorities and decisions to project teams.
• Exercise sound judgment with sensitive or time-critical information.
• Develop positive working relationships with customer personnel and stakeholders.
• Provide regular updates on project status and progress onsite during business hours.
• Travel may be required based on project needs.

Skills

Communication

Organization

Time management

Stakeholder liaison

Written/verbal reporting

Education

Bachelor's degree in business administration, communications, public administration, environmental studies, project management, or related field

Tools

MS Office Suite

SharePoint

Job description

Overview

KFS, LLC is seeking a Program Analyst to provide onsite support to a National Environmental Policy Act (NEPA) program and its customer. The Program Analyst will support communication, coordination, documentation, scheduling, and administrative management activities across multiple environmental compliance and NEPA projects. This person will serve as a primary communication and coordination link between the customer, KFS project leadership, technical personnel, and other project stakeholders. The successful candidate must be highly organized, responsive, professional, and capable of communicating complex project information clearly and accurately. This position requires regular interaction with customer leadership and project personnel and is intended to improve information flow, track project actions, and support the timely execution of program requirements.

Job duties

• Serve as an onsite point of contact supporting routine communication and coordination between the customer, KFS project leadership, NEPA project managers, technical specialists, and other stakeholders.
• Maintain consistent and professional communication with the customer regarding project status, upcoming milestones, action items, risks, decisions, and required support.
• Prepare clear and concise verbal and written project updates, executive summaries, briefing materials, memoranda, correspondence, meeting minutes, and status reports.
• Coordinate meetings, technical reviews, project discussions, and recurring program-management activities.
• Develop meeting agendas, distribute supporting materials, document decisions and action items, and follow up with responsible parties to support timely completion.
• Track project schedules, deliverables, review periods, customer comments, contractual requirements, and other program milestones.
• Maintain action-item trackers, decision logs, risk registers, deliverable matrices, correspondence logs, and other program-management tools.
• Identify communication gaps, scheduling conflicts, unresolved action items, and potential project delays and elevate them to the appropriate project or customer leadership.
• Support the coordination and routing of Environmental Assessments, Environmental Impact Statements, Records of Environmental Consideration, technical studies, correspondence, and other NEPA-related documents.
• Coordinate the collection, consolidation, and resolution of customer, stakeholder, and technical-review comments.
• Assist project managers with monitoring project performance, workload, priorities, deadlines, and resource requirements.
• Support the preparation and maintenance of project schedules, work plans, organizational charts, contact lists, standard operating procedures, and communication plans.
• Organize and maintain electronic project files, administrative records, meeting documentation, technical references, and other program information.
• Support document-control activities, including file naming, version control, review tracking, comment reconciliation, and final-document distribution.
• Assist with the preparation of customer briefings, internal management reviews, program reports, and responses to requests for information.
• Coordinate with multidisciplinary environmental professionals, including NEPA specialists, cultural resources specialists, natural resources specialists, planners, engineers, and other technical personnel.
• Communicate customer priorities, expectations, decisions, and requested actions to the appropriate members of the project team.
• Exercise sound judgment and professionalism when handling sensitive, time-critical, or customer-specific information.
• Develop and maintain positive working relationships with customer personnel, project teams, subcontractors, regulatory personnel, and other stakeholders.
• Regular verbal and written updates regarding project and program status will be a primary aspect of coordinating all assigned tasks.
• Perform duties onsite at the customer's location in accordance with established work schedules, security requirements, and customer policies.
• Travel, including potential overnight travel, may be required based on project and customer needs.

Requirements

• Bachelor's degree in business administration, communications, public administration, environmental studies, project management, or a related field.
• Minimum of 3 years of experience in program analysis, project coordination, project administration, customer support, or a related professional role.
• Exceptional written and verbal communication skills, including the ability to communicate clearly and professionally with customers, senior leadership, technical personnel, and project stakeholders.
• Demonstrated experience preparing project status reports, executive summaries, meeting minutes, briefing materials, correspondence, presentations, and other professional communications.
• Strong organizational and time-management skills, with the ability to manage multiple projects, priorities, deadlines, meetings, and action items simultaneously.
• Experience coordinating meetings, developing agendas, documenting decisions, tracking action items, and following up with responsible parties.
• Demonstrated ability to collect, organize, analyze, and communicate project and program information accurately.
• Experience maintaining project schedules, deliverable trackers, action-item logs, decision logs, risk registers, correspondence logs, or similar program-management tools.
• Ability to identify communication gaps, unresolved issues, scheduling conflicts, and potential project risks and elevate them appropriately.
• Strong attention to detail and demonstrated ability to maintain accurate, complete, and organized project documentation.
• Ability to work effectively in a customer-facing environment and maintain positive, professional relationships with government personnel, project managers, technical specialists, subcontractors, and other stakeholders.
• Ability to communicate technical and programmatic information in a clear and concise manner for both technical and nontechnical audiences.
• Ability to exercise sound judgment, discretion, diplomacy, and professionalism when handling sensitive or time-critical information.
• Ability to work independently with limited supervision while remaining responsive to customer and project-team requirements.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with Microsoft SharePoint, project-management software, document-management systems, collaboration platforms, or data-tracking tools is preferred.
• Familiarity with NEPA, environmental compliance, federal programs, or Department of Defense projects is preferred but not required.
• Previous experience supporting a federal government customer or working in an onsite contractor-support environment is strongly preferred.
• Must be able to work onsite at the customer's location during established business hours.
• Must be able to obtain and maintain access to Department of Defense installations, systems, and facilities, as required.
• Must be authorized to work in the United States.
• A valid driver\'s license and the ability to travel, including potential overnight travel, may be required.

Location

Huntsville, AL

Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty {30} pounds as necessary.

KFS, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions and qualifications may vary depending on business needs.

KFS, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally.

Salary

Salary Range: $65,000.00 - $75,000.00 Posted Salary Range USD $65,000.00 - USD $75,000.00 /Yr.