Program Operations & Executive Support Analyst (Journeyman)

ACT1 Federal; Virginia Beach (VA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

ESOP

Life Insurance

Short-Term Disability

Long-Term Disability

FSA

HSA

401K with employer match

Paid Time Off

Paid Holidays

Military Leave

Education & Training

Voluntary Accidental Injury/Critical I

Pet Insurance

Identity Protection

Job summary

ACT1 Federal is seeking an experienced Program Operations & Executive Support Analyst to provide program operations, executive support, and day-to-day front-office functions for PMA-226 at Cherry Point, NC. The role requires coordinating calendars, travel, correspondence, and meeting materials in a fast-paced naval aviation environment.

The ideal candidate will demonstrate strong organizational and communication skills, experience with DTS/defense travel, and the ability to produce professional

Qualifications

• Bachelor's degree in business administration, management, public administration, communications, finance, or related discipline.
• 3-10 years of professional experience supporting program operations, executive support, project management, business operations, or equivalent functions.
• Experience preparing professional correspondence, reports, meeting materials, and executive-level products.
• Strong organizational, customer-service, written, and verbal communication skills.
• Active Secret security clearance is required.

Responsibilities

• Conduct research, prepare statistical reports, and respond to information requests and program-office taskers.
• Prepare Navy correspondence, presentations, meeting materials, and other program documentation.
• Manage calendars, arrange conference calls, schedule meetings, and support Microsoft Teams events.
• Provide Defense Travel System (DTS) support for PMA travelers.
• Provide graphics and technical writing support for PMA products, briefings, awards, and events.
• Perform filing, record keeping, data entry, email coordination, and document management activities.
• Support office access-control functions by verifying identification, tracking visitors, and reporting unusual or suspicious activities.
• Support the PMA file-management plan, contact lists.

Skills

Communication skills

Organizational skills

Customer service

Education

Bachelor's degree in business administration, management, public administration, communications, finance, or related discipline

Tools

Microsoft Office Suite

Outlook

Microsoft Teams

Job description

Program Operations & Executive Support Analyst (Journeyman)

Position Title: Program Operations & Executive Support Analyst (Journeyman)

Location: Cherry Point, NC

Schedule (FT/PT): FT

Travel Required: As required

Shift: Day

Remote Type: On-site

Clearance required: Active Secret Clearance required

Division: Aviation

***THIS POSITION IS CONTINGENT UPON CONTRACT AWARD***

Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We’ve served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!

Support PMA-226 Program Operations and Executive Functions!

Description: We are seeking an experienced Program/Project Management Analyst to provide program operations, executive support, correspondence, travel, meeting, and administrative support to PMA-226 at Cherry Point, North Carolina.

The selected candidate will work closely with Government leadership and program-office personnel to manage calendars, meetings, Defense Travel System requirements, Navy correspondence, reports, records, visitor coordination, and day-to-day front-office activities.

This position requires a highly organized professional who can manage multiple priorities, communicate effectively, maintain accurate records, and provide responsive support in a fast-paced Naval Aviation program office.

Responsibilities

• Conduct research, prepare statistical reports, and respond to information requests and program-office taskers.
• Prepare Navy correspondence, presentations, meeting materials, and other program documentation.
• Manage calendars, arrange conference calls, schedule meetings, and support Microsoft Teams events.
• Provide Defense Travel System (DTS) support for PMA travelers.
• Provide graphics and technical writing support for PMA products, briefings, awards, and events.
• Perform filing, record keeping, data entry, email coordination, and document management activities.
• Support office access-control functions by verifying identification, tracking visitors, and reporting unusual or suspicious activities.
• Support the PMA file-management plan, contact lists.

Requirements

• Bachelor’s degree in business administration, management, public administration, communications, finance, or a related discipline.
• 3-10 years of professional experience supporting program operations, executive support, project management, business operations, or equivalent functions.
• Experience preparing professional correspondence, reports, meeting materials, and executive-level products.
• Strong organizational, customer-service, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite, Outlook, and Microsoft Teams.
• Active Secret security clearance is required.

Preferred Qualifications

• Experience working in the Defense Travel System (DTS).
• Experience preparing Navy correspondence and supporting military awards ceremonies and protocol.
• Experience supporting a NAVAIR, Navy, Marine Corps, or other DoW program office.
• Experience with SharePoint, records management, and program-office file management.
• Prior military service or defense contractor experience.
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a ACT1 Federal or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.