Program Aide, SG 13

State University of New York Cortland; City of Cortland (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

State University of New York Cortland invites applications for a Program Aide position in the Field Experience and School Partnerships department. The role supports data compilation, organization, and analysis for Student Teaching and related programs, under the Director and three Coordinators.

Schedule is Monday–Friday, 8:00 am to 4:30 pm, with a focus on accuracy and coordination. The position requires experience in clerical work and strong data-management skills, including Excel and content

Qualifications

• Three years of clerical, keyboarding, or paraprofessional work experience.
• Strong data auditing skills and attention to detail.
• Proficiency in Microsoft Office and data management principles.

Responsibilities

• Assist the Director and Field Placement Coordinators with data compilation, organization, and analysis for Student Teaching, Early Field Experience, and Online Coaching.
• Manage scheduling and maintain digital and physical files.
• Communicate effectively via professional emails and updates.

Skills

Data analysis

Communication

Calendar management

File organization

Tools

Excel

Formstack

Watermark

Job description

Date:September 29, 2026#15-26

Campus Title:Program Aide, SG 13

Department:Field Experience and School Partnerships

Summary:The Program Aide assists the Director and three Field Placement Coordinators with the compilation, organization, and analysis of data related to Student Teaching, Early Field Experience, and the Online Coaching Program each semester.

Schedule: Monday through Friday, 8:00 am to 4:30 pm

Required Qualifications:Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment.

Permanent Competitive Appointment Options:

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in one of the following titles: Administrative Assistant 1, Office Assistant 3, or Administrative Assistant 2 title.

Non-Competitive Appointment Option:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may hire employees into temporary appointments. In May 2024, if the employee is satisfactorily performing, the appointment will be changed from temporary to permanent non-competitive and the official probationary period will begin.

NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Preferred Qualifications:

• Extensive knowledge/experience working in higher education.
• Experience with institutional procurement.
• Advanced proficiency in data tools, specifically with hands on experience using Excel, Formstack, and Watermark.
• Strong data auditing skills, with a proven ability to identify data discrepancies, troubleshoot system errors, and maintain complex databases.

Knowledge, Skills and Abilities:

• Effective verbal and written communication, including professional email etiquette and clear phone skills.
• Demonstrated ability to manage calendars, coordinate schedules, and keep digital and physical files in order.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office programs.
• Knowledge of data management principles.
• Skill in using content management systems to update websites.
• The ability to audit large sets of data, catch subtle deficiencies, and maintain flawless records.

Salary:$55,817

Deadline:October 14, 2026