Program Aide: Design, Construction & Fleet Ops (Hybrid)

NYS Department of Environmental Conservation; City of Albany (NY); Hybrid; USD 42,000 - 50,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Public Service Loan Forgiveness (PSLF)

Pension from NYS Employees’ Retirement

Shift & Geographic pay differentials

Affordable Health Care options

Family dental and vision benefits

NYS Deferred Compensation plan

529 College Savings Program

Job summary

The NYS Department of Environmental Conservation is seeking a Program Aide to support the Bureau of Design and Construction and the Bureau of Transportation Services. The role focuses on clerical tasks, contract documentation, records management, and coordination for fleet and project activities.

Telecommuting may be available up to 50% of the schedule and benefits are generous. Responsibilities include contract tracking, bid documentation, field office setup, and fleet and recordkeeping

Qualifications

• Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Responsibilities

• Assist in acceptance, verification, bid solicitation, contractor responsibility reviews and contract approval tracking.
• Assist in review, approval, processing, and maintenance of construction records, progress schedules, and issuance of submittal schedules, orders on contract, and contract payments.
• Assist in setting up field office files.
• Review and maintain field and electronic construction project records, and reports on adherence to agency inspection construction schedules.
• Assist in preparing interim and final inspection reports and contract close out, including as-built drawings produced by others in AutoCAD.
• Assist in researching and responding to inquiries from contractors concerning construction and contract interpretations.
• Perform contractor background checks.
• Assist in bid document preparation and contract award paperwork processing.
• Review and maintain time and material records, assist in procurement of construction office, safety and field supplies, and processes construction contract correspondence.

Skills

Clerical

Keyboarding

Paraprofessional work

Job description

The NYS Department of Environmental Conservation is seeking a Program Aide to support the Bureau of Design and Construction and the Bureau of Transportation Services. The role focuses on clerical tasks, contract documentation, records management, and coordination for fleet and project activities.

Telecommuting may be available up to 50% of the schedule and benefits are generous. Responsibilities include contract tracking, bid documentation, field office setup, and fleet and recordkeeping