Program Administrator I/II - MCO - QC Training and Education Unit - Behavioral Health

County of Ventura; Oxnard (CA); On-site; USD 75,000 - 104,000; Full time

Benefits offered by this job

Educational Incentive- 2.5% for an A.A

Educational Incentive- 3.5% for a B.A.

Educational Incentive- 5% for a higher

Health Plans

Flexible Spending Accounts

Pension Plan

Holidays- 13 paid days

Job summary

County of Ventura is seeking a Program Administrator to lead the Training and Education Unit within Quality Care. The role supervises staff, manages daily operations, and supports the annual training plan while ensuring compliance and audit readiness.

The ideal candidate will translate regulatory requirements into effective training programs, manage priorities, and collaborate with clinical leadership and providers. A licensed clinician is preferred.

Qualifications

• Supervisory experience in healthcare or public programs.
• Strong analytical and communication skills.
• Ability to translate regulatory requirements into training.
• Experience with continuing education and auditing standards.
• Knowledge of training program development and evaluation.

Responsibilities

• Plan, organize, and supervise training programs and staff.
• Develop annual training plans and ensure provider administration.
• Coordinate with clinical leadership and contracted providers.
• Monitor compliance and prepare audit-ready records.
• Prepare reports and support program evaluation.

Skills

Supervisory

Analytical

Communication

Training development

Audit readiness

Education

Bachelor's degree in health care

Licensed clinician (preferred)

Job description

Description

Under general direction, plans, organizes and directs a specifically defined program area, a composite of programs, or support elements.

Under general direction, plans, organizes and directs a specifically defined program area, a composite of programs, or support elements.

Position Overview

The Managed Care Operations (MCO) Division seeks a Program Administrator to serve as the working supervisor of the Training and Education Unit within Quality Care (QC). Reporting to the MCO Senior Manager, the incumbent supervises staff, manages daily operations, and supports the development, implementation, monitoring, and evaluation of VCBH’s annual training plan.

The position coordinates training activities to address organizational priorities, DHCS, and Medi-Cal Behavioral Health Plan requirements, BHSA provisions, audit findings, and accreditation standards while ensuring compliance monitoring and audit-ready records. The incumbent oversees staff assignments, performance, and deadlines; resolves routine operational issues; and provides status reports and recommendations.

The ideal candidate

is an organized, accountable leader with strong supervisory, analytical, and communication skills with the ability to translate regulatory requirements into effective training programs, compliance tracking, and audit-ready documentation. They establish clear expectations, manage competing priorities and deadlines, and build collaborative relationships with clinical leadership, County Human Resources, contracted providers, vendors, and accrediting bodies. A licensed clinician is preferred, with knowledge of clinical training, continuing education requirements, and applicable CPA, BRN, and CCAPP standards.

PAYROLL TITLE:

Program Administrator I/II

What We Offer

The County of Ventura offers an attractive compensation and benefits package. In addition to the annual salary an employee within these positions may also be eligible for the following:

• Bilingual Incentive- Incumbents may be eligible for bilingual incentive depending upon operational needs and certification of skill.
• Educational Incentive- Incumbents may also be eligible for an educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor’s degree, or 5% for completion of a graduate degree for educational attainments not specifically required by the position.
• Deferred Compensation- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan.
• Health Plans- Full-time employees are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts- Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
• Pension Plan- Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as CalPERS.
• Holidays- 13 paid days per year which includes a scheduled floating holiday.

APPROXIMATE SALARIES

Program Administrator I: $2,868.05 - $4,015.67 Biweekly

Program Administrator II: $3,363.23 - $4,708.99 Biweekly

DEPARTMENT/AGENCY

Health Care Agency – Behavioral Health

NOTE:

If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

TENTATIVE SCHEDULE

OPENING DATE: 11/6/26

CLOSING DATE: 11/13/26 at 5:00 p.m.

Examples Of Duties

• Plans, organizes, assigns, and reviews the work of assigned staff; establishes workflows and internal deadlines; completes performance evaluations and addresses performance matters in consultation with management and Human Resources;
• Plans, organizes, coordinates, and directs the activities of assigned training programs, including annual training plan development and continuing education provider administration;
• Confers with other managers on policy matters and work problems; interprets policies and procedures and explains their application within the context of the assigned program field;
• Designs operational systems and ensures conformance in daily operation; designs tools and implements methods to monitor program performance;
• Represents the County in contacts with other governmental or community agencies and/or the public; confers and cooperates with others on policies and procedures as well as organizational, personnel, budget and operational issues;
• Executes data extractions from learning management system (i.e. Cornerstone) and other databases, for employee and department training and compliance reporting;
• Prepares required reports; compiles and analyzes narrative training information and statistical data to identify program needs and/or change required in annual training/compliance expectations; and
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the exam process and ensure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, And EXPERIENCE

Any combination of education and/or experience that would provide the required knowledge, skills, and abilities.

This Can Be Demonstrated By

Bachelor’s degree in health care, business administration, or related field

and

Program Administrator I:

Three (3) years of recent experience in program management in private or public sector, which includes at least two (2) years in a healthcare setting.

Program Administrator II:

Four (4) years of recent experience in program management in private or public sector, which includes at least two (2) years in a healthcare setting.

Desired

• Masters degree in a healthcare related major
• Licensed in Social Work, Marriage and Family Therapy, Counseling Psychology or Clinical Counseling

Knowledge, Skills, And Abilities

Working knowledge of:

• The principles and techniques of program management
• budgetary preparation and analysis
• fiscal management
• organization and staffing
• administrative application of data processing
• public relations
• personnel administration as applicable to allocated level and program
• principal techniques and methods applicable to developing ProForma financial statements, services line and other fiscal analysis programs

Ability To

• Analyze administrative and program problems,
• prepare a variety of reports and recommendations
• speak effectively in public
• plan, organize, and supervise the work of others

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.