Program Administrator, College & Graduate School of Arts & Sciences

Boston University; Boston (MA); On-site; USD 27,000 - 39,000; Part time

Job summary

Boston University’s College of Arts & Sciences seeks a Part-Time Program Manager to support the Cinema & Media Studies (CIMS) Program. This role is the primary administrative contact, coordinating operations, communications, events, and program finances with faculty and university partners.

The successful candidate will oversee budgets, calendars, scheduling, and student staffing, ensuring smooth day-to-day operations and timely information for the campus community.

Qualifications

• Bachelor's degree required.
• Three to five years of progressively responsible administrative or program management experience, preferably in higher education or a similarly complex organization.
• Excellent organizational, project management, and multitasking skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently while managing multiple priorities and deadlines.
• Experience coordinating events, managing budgets, and supporting multiple stakeholders.
• Proficiency with Microsoft Office applications and the ability to learn University systems and technology platforms.

Responsibilities

• Coordinate academic program operations, including course planning, classroom scheduling, academic calendars, and faculty support.
• Serve as the primary liaison for faculty, students, and University offices, responding to inquiries and providing guidance on program policies and procedures.
• Manage program communications, including newsletters, website content, and social media, ensuring timely and accurate information for students, faculty, alumni, and the broader community.
• Plan and coordinate program events, including lectures, film screenings, workshops, guest speaker visits, and the annual commencement celebration.
• Oversee the program budget by monitoring expenditures, processing financial transactions and reimbursements, and maintaining financial records.
• Maintain the CIMS film lending library and equipment inventory.
• Provide administrative support to the Program Director and Steering Committee, including scheduling meetings, preparing agendas and minutes, and coordinating faculty appointment-related paperwork.
• Supervise student employees and assist with hiring and onboarding as needed.

Skills

Project management

Organizational skills

Communication skills

Independent work

Event coordination

Budget management

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Program Administrator, College & Graduate School of Arts & Sciences

Category

Job Location

Tracking Code

26501023180721

Posted Date

7/21/2026

Salary Grade

Grade 47

Expected Hiring Range Minimum

$24.00

Expected Hiring Range Maximum

$24.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University\'s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Part-Time

This is a part-time position at 20 hours per week.

The College of Arts & Sciences at Boston University seeks a highly organized and collaborative Part-Time Program Manager to support the Cinema & Media Studies (CIMS) Program. This position serves as the primary administrative contact for the program and plays a key role in coordinating academic operations, supporting faculty and students, managing communications, planning events, and overseeing program finances. The Program Manager works closely with the Program Director, Associate Director, Director of Undergraduate Studies, faculty, and University partners to ensure the smooth day-to-day operation of the program.

Responsibilities

• Coordinate academic program operations, including course planning, classroom scheduling, academic calendars, and faculty support.
• Serve as the primary liaison for faculty, students, and University offices, responding to inquiries and providing guidance on program policies and procedures.
• Manage program communications, including newsletters, website content, and social media, ensuring timely and accurate information for students, faculty, alumni, and the broader community.
• Plan and coordinate program events, including lectures, film screenings, workshops, guest speaker visits, and the annual commencement celebration.
• Oversee the program budget by monitoring expenditures, processing financial transactions and reimbursements, and maintaining financial records.
• Maintain the CIMS film lending library and equipment inventory.
• Provide administrative support to the Program Director and Steering Committee, including scheduling meetings, preparing agendas and minutes, and coordinating faculty appointment-related paperwork.
• Supervise student employees and assist with hiring and onboarding as needed.

Required Skills

• Bachelor\'s degree required.
• Three to five years of progressively responsible administrative or program management experience, preferably in higher education or a similarly complex organization.
• Excellent organizational, project management, and multitasking skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently while managing multiple priorities and deadlines.
• Experience coordinating events, managing budgets, and supporting multiple stakeholders.
• Proficiency with Microsoft Office applications and the ability to learn University systems and technology platforms.

Preferred Qualifications

• Experience working in an academic environment.
• Familiarity with website content management systems, social media platforms, and database management.
• Interest in or familiarity with cinema, media studies, or the arts is welcomed.

About the Position

This is a part-time position supporting the Cinema & Media Studies Program within Boston University\'s College of Arts & Sciences. The successful candidate will be a proactive, service-oriented professional who enjoys working in a collaborative academic environment and managing a wide variety of responsibilities.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.