Program Administrator 1

Oregon Health & Science University; Portland (OR); Hybrid; USD 64,000 - 102,000; Part time

Job summary

Oregon Health & Science University in Portland is seeking a Program Administrator 1 to provide administrative and operational support for the PARC, a NIH-funded collaboration spanning OHSU, ONPRC, VA Portland Health Care System, and Legacy Health Research. The role covers budget tracking, scheduling, communications, records maintenance, and travel arrangements.

Requires a Bachelor’s or equivalent, 3 years leading projects, and strong organizational and communication skills.

Qualifications

• A Bachelor’s degree and two years of experience leading projects; OR
• Associates degree and three years of experience leading projects; OR
• An equivalent combination of training and experience.
• 3 years of experience working in an administrative support role supporting a team of 10 or more people.
• Capable of working both independently and as part of a results-oriented team.
• Must possess the ability to work rapidly and accurately while tracking many details.
• Strong skills in oral, email, and written communication as well as punctuality, dependability, and a high degree of personal and professional organization.
• Other qualifications include: attention to detail, flexibility, adaptability, mastery of internet search and the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Administrative support for the PARC Director and Scientific Director.
• Support the creation of the annual PARC progress report and publication-related tasks.
• Support development of competitive renewal grant applications.
• Support PARC-related travel arrangements.
• Track operational budgets and arrange reimbursement of expenses for PARC-related events/meetings.
• Dissemination of information to PARC investigators and organization of meetings with PAC and IAB; reserve meeting spaces and prepare itineraries for visiting speakers.

Skills

Project leadership

Communication

Organizational skills

Attention to detail

Microsoft Office

Education

Bachelor’s degree

Associates degree

Equivalent combination

Tools

Microsoft Office Suite

Job description

Program Administrator 1

US-OR-Portland

Requisition ID: 2026-40833

Position Category: Administrative/Office Support

Job Type: Unclassified Administrative

Position Type: Regular Part-Time

Posting Department: SM. Behavioral Neuroscience

Posting Salary Range: $63,772 - $101,899 per year (at 1.0 FTE), with offer based on experience, education and internal equity

Posting FTE: 0.50

Posting Schedule: Monday - Friday, rare occasional weekends

Posting Hours: 9:00am - 5:00pm, occasional variable hours

HR Mission: School of Medicine

Drug Testable: No

Department Overview

The Portland Alcohol Research Center (PARC) Program Administrator provides administrative and operational support for the PARC, a long-standing, NIH-funded, research collaboration involving investigators from Oregon Health & Science University (OHSU) main campus, the Oregon National Primate Research Center (ONPRC), VA Portland Health Care System (VAPORHCS), and Legacy Health Research.

Function/Duties of Position

Administrative support

• This includes supporting the PARC Director and Scientific Director, supporting the creation of the annual PARC progress report and publication-related tasks.
• Supporting the development of competitive renewal grant applications.
• Supporting the PARC-related travel arrangements.

Budget and Resource Management

• This includes tracking of operational budgets for the PARC as a whole and individual components of the PARC and arranging for reimbursement of expenses for PARC-related events/meetings.

Communication and Coordination

• This includes the dissemination of information to PARC investigators, organization of meetings of PARC personnel, the external Program Advisory Committee (PAC) and Internal Advisory Board (IAB), reserving meeting spaces, and preparing itineraries for visiting speakers/PAC members.

Record Keeping

• Keep organized and meticulous records of PARC-related publications, seminars, workshops/outreach events, finances, and progress reports; Maintenance of the PARC Library.

Other duties as assigned.

Required Qualifications

• A Bachelor’s degree and two years of experience leading projects; OR
• Associates degree and three years of experience leading projects; OR
• An equivalent combination of training and experience.
• 3 years of experience working in an administrative support role supporting a team of 10 or more people.

• Capable of working both independently and as part of a results-oriented team.

• Must possess the ability to work rapidly and accurately while tracking many details.

• Strong skills in oral, email, and written communication as well as punctuality, dependability, and a high degree of personal and professional organization.

• Other qualifications include: attention to detail, flexibility, adaptability, mastery of internet search and the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Preferred Qualifications

• Experience with research centers in academia, or research settings.

Additional Details

Work hours will largely occur on Monday - Friday between 9:00am - 5:00pm. Occasional work outside of these times may be required (including rare weekends) as necessary to meet critical deadlines. Flexibility in schedule is needed. Position is approximately 50% telework; 50% on campus for a total of 20 hours per week.

Equal employment opportunity, including veterans and individuals with disabilities.

PI286285520