Program Administrator

Miami County, Ohio; Troy (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid vacation

Sick time

Holiday pay

Fitness Center Discounts

Job summary

Miami County, Ohio is seeking a Program Administrator to oversee various client service programs, ensuring compliance with relevant laws and supervising division supervisors. Candidates should have at least three years of experience with Public Assistance programs and supervisory roles. A high school diploma is required, while a Bachelor's degree is preferred. The position offers a comprehensive benefits package including health insurance, retirement options, and vacation time. Working hours are Monday to Friday from 8 AM to 5 PM, with potential for variation based on agency needs.

Qualifications

• Three years of experience with Public Assistance programs.
• Three years of supervisory experience.
• Valid driver's license.

Responsibilities

• Supervises and assigns work to division supervisors.
• Implements procedures and ensures compliance with laws.
• Conducts public relations functions and prepares reports.

Skills

Supervisory practices

Written and oral communication

Organization

Extracting information

Maintaining accurate records

Education

High school diploma or equivalent

Bachelor’s degree

Job description

CLASSIFICATION PURPOSE

The purpose of the Program Administrator is to perform direct and indirect supervisory functions and organize and directs the development, planning, implementation, and monitoring of various client service programs.

JOB DUTIES

• Supervises and assigns work to division supervisors. Organizes and directs the development, planning and implementation of the various services within the division’s programs, complying with State, Federal and Local laws and regulations. [30%]
• Implements procedures for carrying out rules, assists in policy development for programs. Reviews cases and ensures compliance with State, Federal and Local law. Oversees the negotiation of and reviews the financial contracts/memorandum of understanding. Conducts monthly staff meetings with Supervisors. Meets regarding disciplinary actions, evaluations, and training of staff. [30%]
• Performs public relations functions, including development of resources to inform and educate the public concerning agency services. Presents information to community groups. Represents the agency with State partners, and in the community. [30%]
• Prepares reports, keeps statistics, prepares business letters. Interviews applicants and makes recommendations for hiring of new employees. Attends seminars, meetings, and trainings. [10%]

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

MAJOR WORKER CHARACTERISTICS

Knowledge of supervisory practices, interviewing, personnel practices, training and development principles, laws, rules and regulations concerning the program, office practices and procedures, and program planning and development.

Skills in written and oral communication, organization, and supervising.

Ability to extract information from various sources, work with others, maintain accurate records, supervise others, complete documents and forms, advise, and provide guidance to others, develop corrective action plans, monitor program cases, and assign work to others.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT

• At least three (3) years’ experience with Public Assistance programs, including, but not limitedto:
  • Publicly Funded Childcare
  • Medicaid
  • OWF/TANF
  • SNAP
  • WIOA
  • CCEMP
  • RESEA
  • PRC
  • SNAP E&T
  • Fraud
• At least three (3) years of supervisory experience
• Valid driver's license
• High school diploma or equivalent

PREFERRED CLASS QUALIFICATIONS FOR EMPLOYMENT

• Bachelor’s degree

SUPERVISORY RESPONSIBILITIES

Directly supervise and manage division supervisors. Includes setting work duties, counseling, and disciplining staff as required. Conduct annual reviews.

Hours: Monday – Friday, 8a – 5p (Hours may vary due to the needs of the agency outside of normal working hours)

FLSA: Exempt from Overtime

Benefits: Medical, Health Savings Account County Contribution, Dental, Vision, Life & AD&D Insurance, Flexible Spending Accounts for Health & Dependent Care, OPERS Retirement with Employer Contribution of 14% (Higher for Law Enforcement), Deferred Compensation Programs, Paid Vacation & Sick Time, Paid Holidays, Employee Assistance Program, Tuition Discounts, Fitness Center Discounts

EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations.

This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.