Program Administrator

miamicounty; Macon (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

Miami County Board of Commissioners is seeking a Program Administrator to supervise division teams, organize program development, and direct monitoring of client services.

The role involves ensuring compliance with state, federal, and local regulations, negotiating contracts, and presenting information to community groups. Strong leadership and communication skills are essential for success in this role.

Qualifications

• At least 3 years’ experience with publicly funded programs (Childcare, Medicaid, SNAP, TANF, etc.).
• At least 3 years of supervisory experience.
• Valid driver’s license required.
• High school diploma or equivalent; a Bachelor's degree is preferred.

Responsibilities

• Supervises and assigns work to division supervisors and directs program planning and implementation.
• Ensures compliance with state, federal, and local laws; reviews contracts and memoranda of understanding.
• Manages public relations activities and presents information to community groups.
• Prepares reports and statistics; participates in hiring and staff development.

Skills

Program management experience

Publicly Funded Childcare

Medicaid

SNAP

Supervisory experience

Valid driver's license

Education

High school diploma or equivalent

Bachelor’s degree

Job description

CLASSIFICATION PURPOSE

The purpose of the Program Administrator is to perform direct and indirect supervisory functions and organize and directs the development, planning, implementation, and monitoring of various client service programs.

JOB DUTIES

• Supervises and assigns work to division supervisors. Organizes and directs the development, planning and implementation of the various services within the division’s programs, complying with State, Federal and Local laws and regulations. [30%]
• Implements procedures for carrying out rules, assists in policy development for programs. Reviews cases and ensures compliance with State, Federal and Local law. Oversees the negotiation of and reviews the financial contracts/memorandum of understanding. Conducts monthly staff meetings with Supervisors. Meets regarding disciplinary actions, evaluations, and training of staff. [30%]
• Performs public relations functions, including development of resources to inform and educate the public concerning agency services. Presents information to community groups. Represents the agency with State partners, and in the community. [30%]
• Prepares reports, keep statistics, prepares business letters. Interviews applicants and makes recommendations for hiring of new employees. Attends seminars, meetings, and trainings. [10%]

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

MAJOR WORKER CHARACTERISTICS

Knowledge of supervisory practices, interviewing, personnel practices, training and development principles, laws, rules and regulations concerning the program, office practices and procedures, and program planning and development.

Skills in written and oral communication, organization, and supervising.

Ability to extract information from various sources, work with others, maintain accurate records, supervise others, complete documents and forms, advise, and provide guidance to others, develop corrective action plans, monitor program cases, and assign work to others.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT

• At least three (3) years’ experience with
  • Publicly Funded Childcare
  • Medicaid
  • OWF/TANF
  • SNAP
  • WIOA
  • CCEMP
  • RESEA
  • PRC
  • SNAP E&T
  • Fraud
• At least three (3) years of supervisory experience
• Valid driver's license
• High school diploma or equivalent

PREFERRED CLASS QUALIFICATIONS FOR EMPLOYMENT

• Bachelor’s degree

SUPERVISORY RESPONSIBILITIES

Directly supervise and manage division supervisors. Includes setting work duties, counseling, and disciplining staff as required. Conduct annual reviews.

HOURS

Monday – Friday, 8a – 5p (Hours may vary due to the needs of the agency outside of normal working hours)

FLSA

Exempt from Overtime

BENEFITS

Medical, Health Savings Account County Contribution, Dental, Vision, Life & AD&D Insurance, Flexible Spending Accounts for Health & Dependent Care, OPERS Retirement with Employer Contribution of 14% (Higher for Law Enforcement), Deferred Compensation Programs, Paid Vacation & Sick Time, Paid Holidays, Employee Assistance Program, Tuition Discounts, Fitness Center Discounts

EQUAL OPPORTUNITY EMPLOYER STATEMENT

EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations.

This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.