Client Support Specialist

miamicounty; Macon (OH); On-site; USD 44,083,000 - 48,216,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Dental Insurance

Vision Insurance

Life & AD&D Insurance

Flexible Spending Accounts

OPERS Retirement

Deferred Compensation

Paid Vacation

Paid Sick Time

Paid Holidays

Employee Assistance Program

Tuition Discounts

Fitness Center Discounts

Job summary

The Miami County Board of Commissioners is seeking a Client Support Specialist to provide information and assistance to clients, agencies and the public by phone, in person, or through written contact. The role requires explaining rules, using state computer systems, and documenting inquiries.

The position offers a pay rate of $15.00/hour, with Monday–Friday, 8a–5p hours and a comprehensive benefits package including health coverage, retirement, paid time off, and tuition discounts.

Qualifications

• Knowledge of office practices and procedures, and familiarity with Federal, State, and Local laws.
• Strong written and oral communication and organizational abilities.
• Capability to use computers, complete forms and correspondence, and resolve inquiries.

Responsibilities

• Provide information and assistance to clients, agencies, and the public by phone, mail, fax, electronically, or in person.
• Research to determine solutions, refer issues to staff, and document inquiries and resolutions.
• Support front desk duties and switchboard operations; answer calls and direct callers.
• Perform clerical duties including typing, mail handling, filing, and scanning.
• Perform additional duties as assigned.

Skills

Office procedures

Written and oral communication

Computer skills

Education

High School Diploma or equivalent

Tools

State computer systems

Job description

CLASSIFICATION PURPOSE

The purpose of the Client Support Specialist is to provide information and assistance to the clients, agencies, and the public.

JOB DUTIES

• Provides information and assistance to clients, agencies, and the public, in response to inquiries received by telephone, mail, fax, electronically, or in person. Explains rules and procedures. Uses state computer systems. [50%]
• Performs research to determine solutions to clients’ problems. Uses computer systems and researches case records. Refers problems to appropriate staff for resolution. Maintains records and documentation of inquiries and resolution of problems. [25%]
• Provides additional clerical support including switchboard and front desk duties; answers incoming calls using headset and multi-line console. Screens calls and directs caller to appropriate agency employees. Takes messages when necessary. Provides information. [20%]
• Performs various clerical duties, e.g., typing, word processing, opening, sorting and distributing mail, filing, copy work, and scanning. [5%]
• These duties are illustrative only and you may perform some or all of these duties or other customer service duties as assigned.

MAJOR WORKER CHARACTERISTICS

• Knowledge of office practices and procedures, Federal, State, and Local laws, rules and regulations concerning agency programs, confidentiality procedures and guidelines, and public relations.
• Skill in written and oral communication, and organization.
• Ability to use computers, complete forms, and correspondence, resolve a wide range of problems concerning public inquiries, perform a wide variety of interrelated nonstandard procedural assignments, present and explain policies and procedures, listen for problems or issues, and provide responses.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT

High School Diploma or equivalent

ADDITIONAL REQUIREMENTS

Must possess a valid Ohio driver’s license.

HOURS

Monday – Friday, 8a – 5p (Hours may vary due to the needs of the agency outside of normal working hours)

FLSA

Non-Exempt from Overtime

BENEFITS

• Medical, Health Savings Account County Contribution, Dental, Vision, Life & AD&D Insurance, Flexible Spending Accounts for Health & Dependent Care, OPERS Retirement with Employer Contribution of 14% (Higher for Law Enforcement), Deferred Compensation Programs, Paid Vacation & Sick Time, Paid Holidays, Employee Assistance Program, Tuition Discounts, Fitness Center Discounts

PAY

$15.00/hour

EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations.

This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.