Program Administrator

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Exclusive campus discounts

Job summary

UNC-Chapel Hill is seeking a Program Administrator to provide primary administrative support to the Clinical Ethics Service (CES) and Hospital Ethics Committee (HEC). The role includes coordinating inquiries, scheduling, intake assessments, and maintaining comprehensive records while ensuring HIPAA-compliant handling of sensitive information.

Incumbents will assist with meetings, minutes, and website/public relations tasks, and contribute to RES projects within the Center for Bioethics.

Qualifications

• Bachelor’s degree in a discipline related to the field assigned.
• Knowledge of bioethical concepts and their application in clinical and research settings.
• Experience in program coordination and data analyses is preferred.
• Experience with EPIC in patient care and research/quality measures is preferred.

Responsibilities

• Provide primary administrative program support to the Clinical Ethics Service (CES) and Hospital Ethics Committee (HEC).
• Coordinate inquiries, conferences and minutes for CES/HEC and maintain records.
• Develop and maintain user-friendly websites and public relations tasks for CES/HEC.
• Assist with RES activities, organizing bioethics research projects and education.

Education

Bachelor’s degree in a discipline related to the field assigned

Tools

EPIC

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Program Administrator position is the primary administrative program support to the Clinical Ethics Service ( CES ) and its director leadership and to the Hospital Ethics Committee ( HEC ) and its co-chairs. It is the initial contact for program inquiries and for clinical consultation and therefore must be knowledgeable about the CES and HEC . This position is fully integrated into all aspects of the CES and HEC , including its functions, missions, and policies, and represents them on behalf of the co-chairs and director. The individual must have the ability to act independently on diverse and sensitive matters, and make decisions that accurately represent the functions, policies, and practices of the CES . This person will carry out the policies and procedures of the CES and HEC , as well as those UNC Hospital and SOM policies relevant to performance of CES . They will promptly respond to all inquiries and organize/prioritize according to CES standard practices. For those requests related to patient care matters, they will complete a confidential intake and preliminary assessment of the patient-related matter using HIPAA standardized procedures, including interviewing the requestor and reviewing relevant information in the medical record ( EPIC ), and initiate the clinical ethics consultation process, using discretion about selection of appropriate CES consultants, on behalf of the director. Similarly, they will offer similar assessment and initiation for all other requests, coordinating with CES , HEC , and Center for Bioethics (Center) leadership as necessary. The individual will keep comprehensive records of services received and their evaluation, with special safeguards for patient and other sensitive information. Accurate data keeping and reports are essential. A collegial manner and sensitivity are critical, as this person will maintain a positive working relationship with CES personnel, HEC membership, and with various individuals from the Department, Center, SOM , and UNC Health. They will also maintain positive working relationships with any members of outside HECs who contact us, as well as those patients, families, and community members who request our ethics services. This position will assist with attendee management, pre-planning and on-site support services of any meeting. This position has responsibility for maintaining consultation records, member and staff files and other program files. Because of this integral role in developing and distributing information, this position will develop and maintain user-friendly websites and perform other public relations tasks. They will arrange and attend various Committee meetings, as well as create and maintain minutes and all other documentation of Committee activities. The secondary function of the position will be devoted to RES , to work in the planning, organizing and execution of bioethics research projects, research ethics educational offerings, and research ethics consultation requests within the Center for Bioethics.

Minimum Education and Experience Requirements

Bachelor’s degree in a discipline related to the field assigned and one year of related training or experience; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Prefer candidates with knowledge of bioethical concepts and their application in both clinical and research settings.
• Prefer candidates with experience in program coordination, web-based platforms, web site development software, relational databases, and data analyses programs.
• Prefer candidates with experience in EPIC , including its use in patient care and in research and quality measures.
• Past experience in a setting that requires significant and respectful interaction with public and professionals on sensitive matters, and demonstrated respect for confidentiality, is strongly preferred.
• Experience in large health care settings is strongly preferred.

Required Licenses/Certifications

Special Physical/Mental Requirements

Candidate must be physically able to assist in preparation of meeting rooms for presentations, including moving tables and boxes up to 20 lbs with or without an accommodation.

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Social/Clinical Research Specialist position.
  • Bachelor's in a discipline related to the field assigned and at least 1 year of related training or experience.
  • Associate's, Bachelor's, Master's, Doctorate in an unrelated field and at least 5 years of related training and/or experience.
  • Master's and/or Doctorate in a discipline related to the field assigned.
  • Associate's in a discipline related to the field assigned and at least 3 years of related training or experience.
  • Combination of post-high school education and experience to equal at least 5 years of experience related to the field assigned (ex: 1 year towards a degree and 4 years experience).
  • Did not complete high school but have a combination of high school education and related experience to equal at least 9 years (ex. 3 years of high school and 6 years of experience).
  • None of the above
• * Why are you interested in a position focused on work in ethics?

  (Open Ended Question)

• * What experience, if any, do you have in medical settings?

  (Open Ended Question)

  • * Please describe your experience with program coordination.

    (Open Ended Question)