Program & Administrative Coordinator

Prizmah: Center for Jewish Day School; New York (NY); Hybrid; USD 48,000 - 51,000; Part time

Benefits offered by this job

Flexible hours

Travel expense coverage

Remote with in-person events

Job summary

Prizmah is seeking a highly organized Program Coordinator to support the Leadership Programs, including the Day School Leadership Training Institute (DSLTI), throughout the year. The role combines administrative coordination, event planning, financial administration, and participant support in a collaborative and mission-driven environment.

This part-time, hourly position averaging approximately 5 hours per week, with some variation based on program needs.

Qualifications

• Is exceptionally organized and follows through on details.
• Anticipates needs and takes initiative.
• Manages multiple priorities with flexibility and composure.
• Quickly learns and confidently uses new technology and digital tools to support program operations.
• Represents Prizmah with professionalism, warmth, and responsiveness in all interactions.
• Enjoys creating welcoming, thoughtful experiences for others.
• Values collaboration, hospitality, and excellent service.
• Is excited to contribute to the future of Jewish day school leadership.

Responsibilities

• Coordinate administrative and logistical needs across Leadership Programs with the Sr. Director DSLTI and other program leaders.
• Schedule interviews, meetings, and virtual sessions; maintain records.
• Partner with Marketing to ensure participant information is accurate across systems.
• Create and manage Zoom meetings, WhatsApp groups, and email lists.
• Serve as a point of contact for participants, faculty, and stakeholders; respond to inquiries and provide follow-up information.
• Prepare and send program communications, updates, and reminders.

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication

Tech-savvy

Hospitality

Customer service

Tools

Zoom

WhatsApp

Bill.com

Job description

About Prizmah

Prizmah is the network for Jewish day schools across North America. We partner with day schools, yeshivas, philanthropists, and communities from all denominations, helping them grow their reach and impact and tackle the challenges on their paths to success. Educating our children is the most important investment we can make in their future. Jewish day schools inspire and nurture young people, prepare them for remarkable and meaningful lives, and enable them to thrive. Prizmah enhances the ability of schools to excel. Prizmah is building networks for schools and their supporters to connect, learn, and drive impact — deepening talent by investing in professional and lay leaders; catalyzing resources to generate funding for schools to flourish; and accelerating educational innovation, to foster teaching and learning opportunities that empower students. At Prizmah, we see what is possible for Jewish day schools, and we’re passionate about making that vision a reality.

POSITION SUMMARY

Reports to Ilisa Cappell, Chief Leadership and Engagement Officer

Employment Period: September 1, 2026 through July 31, 2027 with an option to renew
Time Commitment: 3-8 hours per week

We are seeking a highly organized, detail-oriented, and service-minded professional to support the Leadership Programs, including the Day School Leadership Training Institute (DSLTI), throughout the year. This role combines administrative coordination, event planning, financial administration, and participant support in a collaborative and mission-driven environment. The Coordinator will work closely with Prizmah's program directors, including the Senior Director of DSLTI, to support program operations and ensure a high-quality experience for participants. The ideal candidate enjoys coordinating many moving pieces, communicating with warmth and professionalism, and ensuring that every detail is thoughtfully managed.

This is a part-time, hourly position averaging approximately 5 hours per week, with some variation based on program needs throughout the year.

While the majority of this role is remote, Prizmah hosts several in-person programs throughout the year. There may be opportunities to work additional hours supporting these gatherings in person, based on your availability. Prizmah will cover approved travel expenses associated with these events.

CORE RESPONSIBILITIES

Program Coordination

• Partner with the Sr. Director DSLTI and other program leaders to coordinate administrative and logistical needs across Leadership Programs.

• Coordinate interviews, meetings, and virtual sessions.

• Maintain applicant, fellow, alumni, and prospective participant records.

• Partner with Prizmah's Marketing team to ensure participant information is accurate across systems.

• Create and manage Zoom meetings, WhatsApp groups, and email distribution lists.

• Serve as a point of contact for program participants, faculty, and other stakeholders; respond to inquiries and provide follow-up information as needed.

• Prepare and send program communications, updates, and reminders.

• Help deliver a seamless, welcoming, and engaging experience for program participants.

Financial Administration

• Process invoices through Bill.com.

• Coordinate billing and invoicing with Prizmah's Finance team.

• Monitor accounts receivable reports and follow up on outstanding balances as needed.

Event Planning & Logistics

• Coordinate catering, hotel information, room setups, and meeting logistics.

• Prepare participant materials, schedules, name badges, and printed resources.

• Update presentations and mentor materials.

• Order supplies and organize materials before each gathering.

• Support the logistical planning that helps each program run smoothly, primarily remotely, with the opportunity to provide in-person support at program gatherings based on availability.

Post-Program Support

• Coordinate reimbursements and collect required documentation.

• Maintain accurate program records and materials following each gathering.

• Complete post-program administrative tasks and communications.

EXPERIENCE AND QUALIFICATIONS

• Is exceptionally organized and follows through on details.

• Anticipates needs and takes initiative.

• Manages multiple priorities with flexibility and composure.

• Quickly learns and confidently uses new technology and digital tools to support program operations.

• Represents Prizmah with professionalism, warmth, and responsiveness in all interactions.

• Enjoys creating welcoming, thoughtful experiences for others.

• Values collaboration, hospitality, and excellent service.

• Is excited to contribute to the future of Jewish day school leadership.

In-Person Program Dates (Optional)

DSLTI Alumni Retreat | Chicago

• October 18: 12:00 p.m. to 9:00 p.m.
• October 19: 7:45 a.m. to 6:00 p.m.
• October 20: 7:45 a.m. to 1:00 p.m.

DSLTI Summer Session | New York

• July 5 through July 16 (approximately 7:30 a.m. to 5:00 p.m. daily).

WHAT WE OFFER

• Early close on Fridays for Shabbat and on the Erev (eve) of other Jewish holidays. Closed for Jewish holidays.

• Flexible hours.

• A work environment that prioritizes building a strong work-place culture. You will be a part of a great team that cares deeply about the work we do and each other.

• Competitive hourly compensation in the nonprofit field in the range of $35-$37/hour. Prizmah's compensation ranges are based on education, experience, and skill set required for each role. If your compensation expectations are different and/or you have more experience than required, let's talk.

Prizmah is an equal opportunity employer and encourages applications from all individuals. We value and are committed to advancing diversity, equity, perspective, inclusion, justice, and experience brought by people from all backgrounds. We strive for our team to reflect the diverse community we serve. Prizmah provides equal employment opportunities to all applicants and employees without regard to race, color, sex, pregnancy, veteran status, marital status, age, national origin or ancestry, citizenship, physical ability, sexual orientation, gender identity or expression, neurodiversity, any other consideration made unlawful by applicable federal, state, or local laws. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.