Program Administrative Assistant

Crawford Thomas Recruiting; Village of Liverpool (NY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Medical and dental plans with vision

Flexible spending accounts

Company-paid life, AD&D, disability

401(k)

Leave package

Years-of-service rewards

Education assistance

Job summary

Crawford Thomas Recruiting is seeking an experienced Administrative Coordinator to provide day-to-day administrative and office support for a local team in Liverpool, NY. This onsite role requires handling calendars, onboarding support, travel coordination, expense tracking, and interaction with corporate support teams.

The ideal candidate brings 4+ years of experience, excellent communication, Microsoft 365 proficiency, and the ability to multitask while maintaining confidentiality.

Qualifications

• 4+ years of administrative or office support experience.
• High school diploma required; Associate’s or Bachelor’s preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365.
• Excellent time management; able to meet changing deadlines.
• Ability to multitask and work independently.
• Strong attention to detail; discretion with confidential information.
• Active clearance or ability to obtain a clearance.
• Military experience or experience working in a military environment is a plus.

Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts
• Answer and route phone calls and emails; greet visitors professionally
• Draft, proofread, and file correspondence, reports, and internal documents
• Maintain physical and digital filing systems
• Coordinate employee travel requests and prepare itineraries
• Support onboarding, including paperwork, equipment, and access
• Process expense reports and assist with basic bookkeeping
• Track expenditures and financial obligations
• Maintain employee training records and required databases
• Assist with data collection and administrative needs
• Coordinate with corporate office support staff
• Maintain compliance with applicable guidelines

Skills

Communication

Time management

Multitasking

Attention to detail

Confidentiality

Security clearance

Education

High school diploma

Associate’s or bachelor’s preferred

Tools

Microsoft 365

Job description

ADMINISTRATIVE COORDINATOR

ADMINISTRATIVE COORDINATOR

Location: Liverpool, NY | Work Arrangement: Fully Onsite

Salary: $50,000–$55,000/year | Schedule: Mon-Fri 7am-4pm ET

Clearance: Active Clearance or ability to obtain one

Position Overview

We are seeking an experienced Administrative Coordinator to provide day-to-day administrative and office support for a local team.

This role will support employee onboarding, travel coordination, expense tracking, training records, databases, scheduling, and communication with corporate support teams. The ideal candidate is organized, professional, dependable, and comfortable managing multiple priorities independently.

What You’ll Do

• Manage calendars, schedule meetings, and resolve conflicts
• Answer and route phone calls and emails; greet visitors professionally
• Draft, proofread, and file correspondence, reports, and internal documents
• Maintain physical and digital filing systems
• Coordinate employee travel requests and prepare itineraries
• Support onboarding, including paperwork, equipment, and access
• Process expense reports and assist with basic bookkeeping
• Track expenditures and financial obligations
• Maintain employee training records and required databases
• Assist with data collection and administrative needs
• Coordinate with corporate office support staff
• Maintain compliance with applicable guidelines

What You’ll Bring

• 4+ years of administrative or office support experience
• High school diploma required; Associate’s or Bachelor’s preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft 365
• Excellent time management and ability to meet changing deadlines
• Ability to multitask and work independently
• Strong attention to detail and discretion with confidential information
• Active clearance or ability to obtain a clearance
• Military experience or experience working in a military environment is a plus

Compensation & Benefits

• $50,000–$55,000 annual salary
• Comprehensive benefits package
• Medical and dental plans with vision discounts
• Flexible spending accounts for health and dependent care
• Company-paid life, AD&D, short-term, and long-term disability insurance
• 401(k)
• Leave package
• Years-of-service rewards
• Education assistance