Program Admin Assistant — Child Development Center

City Colleges of Chicago; Chicago, Northern (IL, KY); Hybrid; USD 55,000 - 58,000; Full time

Job summary

City Colleges of Chicago, Malcolm X College, is seeking a Program Administrative Assistant for the Child Development Center. Under the Site Director, you will help with enrollment, attendance, health, safety and nutrition compliance, file keeping, reporting, and serve as the first point of contact for parents.

Qualifications include an Associate’s Degree (or Bachelor’s preferred), two years clerical experience, strong customer service, and MS Office skills.

Qualifications

• Associate’s Degree in Business, Education or related field with 2 years of clerical experience required.
• Customer service oriented with strong communication skills.
• Experience handling enrollment, attendance, and reports preferred.
• MS Office proficiency and ability to work independently.

Responsibilities

• Assist Site Director with enrollment, attendance, health, safety and nutrition records.
• Serve as first point of contact for parents and visitors to the Center.
• Manage filing, records, memos, and monthly reports for funding sources.
• Enter data in management tracking systems and coordinate observer hours.
• Maintain inventory and coordinate food service documentation as needed.

Skills

Customer service

Communication

Organizational

Microsoft Office

Education

Associate’s Degree in Business or Education

Bachelor’s Degree preferred

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

City Colleges of Chicago, Malcolm X College, is seeking a Program Administrative Assistant for the Child Development Center. Under the Site Director, you will help with enrollment, attendance, health, safety and nutrition compliance, file keeping, reporting, and serve as the first point of contact for parents.

Qualifications include an Associate’s Degree (or Bachelor’s preferred), two years clerical experience, strong customer service, and MS Office skills.