Program Admin Assistant - Agriculture & Community Dev

UWMSN University of Wisconsin Madison; New York (NY); Hybrid; USD 23,000 - 32,000; Full time

Benefits offered by this job

Vacation & leave benefits

Insurance & savings accounts

Retirement benefits

Job summary

UW-Madison Extension Agriculture Institute is hiring an Agriculture and Community Development Administrative Assistant II to provide administrative, clerical, and operational support for program delivery. The role focuses on coordinating events, managing inventory, purchasing supplies, and assisting with travel and logistics.

The position is based in the Extension building on campus, with mostly in-person work during the academic year and potential summer remote work.

Qualifications

• At least one year of administrative, office support, or program support experience in a professional work environment
• Experience coordinating meetings, events, trainings, or registrations, including scheduling, participant communication, or logistical support
• Experience managing office operations, such as purchasing supplies, maintaining records, processing documents, or supporting day-to-day administrative functions
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, and Teams) and experience using electronic systems for communication, scheduling, and recordkeeping
• Experience handling and coordinating materials, inventory, shipping, receiving, or related operational support activities

Responsibilities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Skills

Administrative support

Event coordination

Inventory management

Purchasing

Travel coordination

Recordkeeping

Communication

Education

High school diploma

Tools

Microsoft Office

Job description

UW-Madison Extension Agriculture Institute is hiring an Agriculture and Community Development Administrative Assistant II to provide administrative, clerical, and operational support for program delivery. The role focuses on coordinating events, managing inventory, purchasing supplies, and assisting with travel and logistics.

The position is based in the Extension building on campus, with mostly in-person work during the academic year and potential summer remote work.