Administrative Assistant, Agriculture & Community Programs

University of Wisconsin; Madison (WI); Hybrid; USD 23,000 - 32,000; Full time

Job summary

The Extension Agriculture and Community Development Administrative Assistant provides administrative, clerical, and operational support to the institutes' administrative managers to ensure the successful delivery of programs, events, and training activities. This two-year terminal position is based at UW–Madison with mostly in-person work on campus, with potential partial remote work in summer.

Compensation starts at $20.00 per hour, with benefits including vacation, holidays, and sick leave;

Qualifications

• At least one year of administrative, office support, or program support experience in a professional work environment
• Experience coordinating meetings, events, trainings, or registrations, including scheduling, participant communication, or logistical support
• Experience managing office operations, such as purchasing supplies, maintaining records, processing documents, or supporting day-to-day administrative functions
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, and Teams) and experience using electronic systems for communication, scheduling, and recordkeeping
• Experience handling and coordinating materials, inventory, shipping, receiving, or related operational support activities

Responsibilities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Skills

Administrative experience

Event coordination

Office operations

Inventory management

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Extension Agriculture and Community Development Administrative Assistant provides administrative, clerical, and operational support to the institutes' administrative managers to ensure the successful delivery of programs, events, and training activities. This two-year terminal position is based at UW–Madison with mostly in-person work on campus, with potential partial remote work in summer.

Compensation starts at $20.00 per hour, with benefits including vacation, holidays, and sick leave;