Extension Administrative Assistant (Agriculture & Community)

University of Wisconsin-Madison; Madison (WI); Hybrid; USD 23,000 - 32,000; Part time

Benefits offered by this job

Vacation & holidays

Sick leave

Health insurance

Retirement benefits

Job summary

University of Wisconsin-Madison is seeking an Administrative Assistant II to provide administrative, clerical, and operational support to the Extension Agriculture and Community Development institutes. The role focuses on coordinating registrations, managing inventory, purchasing supplies, and supporting travel and events.

Based mainly on the UW-Madison campus, the position offers in-person work with potential partial remote work during summer.

Qualifications

• At least one year of administrative, office support, or program support experience.
• Experience coordinating meetings, events, trainings, or registrations.
• Experience managing office operations, such as purchasing supplies, maintaining records, processing documents, or supporting day-to-day administrative functions.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, and Teams) and experience using electronic systems for communication, scheduling, and recordkeeping.
• Experience handling and coordinating materials, inventory, shipping, receiving, or related operational support activities.

Responsibilities

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Skills

Administrative support

Meeting coordination

Office operations

Travel coordination

Records management

Communication

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Wisconsin-Madison is seeking an Administrative Assistant II to provide administrative, clerical, and operational support to the Extension Agriculture and Community Development institutes. The role focuses on coordinating registrations, managing inventory, purchasing supplies, and supporting travel and events.

Based mainly on the UW-Madison campus, the position offers in-person work with potential partial remote work during summer.