Program Admin

Sevita; Catlettsburg (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Full benefits package

401(k) with company match

Paid Time Off

Job summary

Sevita in Catlettsburg, KY is seeking a Program Administration Associate to provide essential administrative and clerical support, ensuring programs run smoothly and supporting our mission of delivering quality services to individuals we serve. Responsibilities include maintaining electronic systems, time and attendance tracking, and handling mail, records, and visitor inquiries.

The role requires a high school diploma or GED, strong clerical accuracy, and solid communication and interpersonal

Qualifications

• High School Diploma or GED required.
• Basic communication, reading, writing, math, and computer skills.
• Strong clerical accuracy and attention to detail.
• Ability to follow instructions and manage multiple administrative tasks.
• Reliable, responsible, and caring attitude.
• Strong interpersonal and customer service skills.

Responsibilities

• Maintain and update information in established electronic systems.
• Track time and attendance for individuals served.
• Tally meal counts and assist with Federal Food Program applications.
• Coordinate transportation arrangements for individuals served.
• File, organize, retrieve and maintain records.
• Sort, collate, assemble and distribute mail and documents.
• Answer calls, direct callers, and relay messages.
• Serve as internal courier delivering mail and documents.
• Assist staff with copying, faxing, scanning and posting materials.
• Greet visitors and direct them to staff.
• Follow departmental policies, safety standards and guidelines.
• Support continuous quality improvement in daily operations.
• Promote professional, respectful, inclusive environment.

Skills

Basic communication skills

Reading skills

Writing skills

Math skills

Computer skills

Clerical accuracy

Attention to detail

Interpersonal skills

Customer service skills

Education

High School Diploma or GED

Job description

Program Administration Associate

Location: Catlettsburg, KY

Schedule: Full-Time

Would you like to make a difference every day in someone's life? As a Program Administration Associate, you'll provide essential administrative and clerical support that helps our programs run smoothly while contributing to our mission of providing quality services to the individuals we serve.

Position Overview

• Maintain, complete, and update information in established electronic systems
• Track time and attendance for individuals served
• Tally meal counts and assist with Federal Food Program applications as needed
• Coordinate transportation arrangements for individuals served
• File, organize, retrieve, and maintain records and documents
• Sort, collate, assemble, and distribute mail, documents, and other written materials
• Answer incoming phone calls, direct callers appropriately, and relay messages
• Serve as an internal courier by delivering mail and documents throughout the facility as needed
• Assist staff with administrative tasks including copying, faxing, scanning, and posting materials
• Greet visitors and provide information to direct them to the appropriate staff member or destination
• Follow departmental policies, procedures, safety standards, and organizational guidelines
• Support continuous quality improvement in daily operations
• Promote a professional, respectful, and inclusive environment for employees, individuals served, and visitors

REQUIREMENTS – PLEASE READ CAREFULLY

• High School Diploma or GED equivalent required
• Basic communication, reading, writing, math, and computer skills
• Strong clerical accuracy with excellent attention to detail
• Ability to follow instructions and manage multiple administrative tasks
• Reliable, responsible, and caring attitude
• Strong interpersonal and customer service skills

Why Join Us

• Competitive pay and full benefits package for full-time employees
• 401(k) with company match
• Paid Time Off (PTO) and Paid Holidays
• Opportunities for professional growth, training, and career advancement
• Rewarding work that directly supports our mission and the individuals we serve
• Supportive team environment with dedicated coworkers
• Nationwide career development and advancement opportunities

If you're organized, detail-oriented, and passionate about making a positive impact behind the scenes, we'd love to hear from you.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law