Program Accountant

Catholic-Charities; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Catholic Charities in San Antonio seeks a Program Accountant to oversee financial activities for the agency's programs, ensuring compliance with federal and local grant requirements and timely, accurate reporting to the Director of Finance and program leadership.

The role manages program budgets from origination to closeout, analyzes revenues and expenditures, prepares journal entries, tracks budget vs. actuals, and supports audits and grant reporting to funders.

Qualifications

• Bachelor’s degree in accounting or related field.
• 3+ years of accounting experience, nonprofit and/or multi-entity/project accounting preferred.
• Strong knowledge of GAAP and general ledger; experience with federal grants is a plus.

Responsibilities

• Conducts financial analysis and forecasting of revenues and expenditures.
• Analyzes past and present financial operations, trends, and costs and estimates future revenues and expenditures for the preparation of budgets.
• Develops program and grant budgets and performs budget revisions as necessary.
• Responsible for recording funds received to the programs/grants assigned to the role.
• Works with Program Directors on a monthly basis to make sure financial information is timely and accurate.
• Assists in aiding in the fiscal decision making of the individual programs that are assigned.
• Will maintain a multitude of Program Budgets totaling over $5 million.
• Monitors monthly program and grant budgets to inform the appropriate parties of under and over spending and develop strategies for resolutions.
• Keep copies of all contracts for the programs/grants assigned to the role.
• Maintain calendar of all due dates for reporting requirements for the agency and grants and ensure that all reports are submitted accurately by due dates.
• Stay up-to-date with compliance requirements of federal, state, and local grants.
• Prepare materials for and participate in monitor visits or desk reviews by funders.
• Prepare and submit expense drawdowns for assigned grants.
• Prepare and submit journal entries for to encumber or allocate expenses and to re-class revenue or expenses.
• Meeting with Program Directors monthly to review budget vs. actual reports for programs, projects, and grants.
• Attend Finance Department meetings
• Support the Director of Finance as needed with audit preparation, agency budgets, projections, and other projects as assigned.
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Must complete all required professional development assigned in a timely manner.
• Other duties as assigned by Director of Finance.

Skills

Adaptability

Critical Thinking

Communication

Integrity/Honesty

Results Oriented

Education

Bachelor's degree in accounting or business-related field

Tools

Intacct

Job description

Description

Summary

The Program Accountant is responsible for all financial activities and matters of the assigned programs. The job duties of the Program Accountant will ensure that all programs federal or not adhere to federal rules and regulations pertaining to Financial Information. This position aids the agency in determining fiscal matters for both federal and non-federal funding. Decisions on trends and spending habits is part of the environment. Under the direction of the Director of Finance, this person will work closely with the Program Manager and Program Director to make sure financial reports are timely and accurate. This position will manage all of the programs that are assigned to the role from the origination, creation of budgets to monthly monitoring through closeout.

Requirements

Position Responsibilities:

• *Conducts financial analysis and forecasting of revenues and expenditures.
• *Analyzes past and present financial operations, trends, and costs and estimates future revenues and expenditures for the preparation of budgets.
• *Develops program and grant budgets and performs budget revisions as necessary.
• *Responsible for recording funds received to the programs/grants assigned to the role.
• *Works with Program Directors on a monthly basis to make sure financial information is timely and accurate.
• Assists in aiding in the fiscal decision making of the individual programs that are assigned.
• Will maintain a multitude of Program Budgets totaling over $5 million.
• Monitors monthly program and grant budgets to inform the appropriate parties of under and over spending and develop strategies for resolutions.
• Keep copies of all contracts for the programs/grants assigned to the role.
• Maintain calendar of all due dates for reporting requirements for the agency and grants and ensure that all reports are submitted accurately by due dates.
• Stay up-to-date with compliance requirements of federal, state, and local grants.
• Prepare materials for and participate in monitor visits or desk reviews by funders.
• Prepare and submit expense drawdowns for assigned grants.
• Prepare and submit journal entries for to encumber or allocate expenses and to re-class revenue or expenses.
• Meeting with Program Directors monthly to review budget vs. actual reports for programs, projects, and grants.
• Attend Finance Department meetings
• Support the Director of Finance as needed with audit preparation, agency budgets, projections, and other projects as assigned.
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Must complete all required professional development assigned in a timely manner.
• Other duties as assigned by Director of Finance.

Competencies:

• Adaptability
• Critical Thinking
• Communication
• Integrity/Honesty
• Results Oriented

Minimum Qualifications:

• Education
  • Preferred Bachelor's degree in accounting or business-related field.
• Experience
  • Preferred 3 years' experience in accounting with at least 1 year of experience in nonprofit and/or multi-entity or project accounting experience is preferred.
• License and Credentials
  • Reliable transportation
  • Valid driver license and a clean driving record
  • Valid vehicle insurance

Minimum Knowledge and Skills:

• Preferred 3 years' experience in accounting including general ledger maintenance, journal entries, revenue and expense coding, and balance sheet accounts;
• Extensive working knowledge of GAAP and the general ledger;
• Experience with computer software (i.e., Intacct software preferred);
• A solid grasp of cost allocations and project accounting;
• Experience with Federal grants and OMB circular knowledge;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

Travel Requirements:

Travel requirements for the position includes 10% local and 10% overnight.