Program Account Specialist

Olgoonik Corporation; Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

Olgoonik Corporation seeks a Program Account Specialist to maintain program ledgers and reconcile accounts to funding amounts. You will create and review invoices, verify coding, and process entries daily, ensuring accuracy and timely billing.

The role involves reconciling job cost with operating reports, resolving discrepancies with program staff, and supporting monthly and year-end closings. Strong detail orientation and MS Office proficiency required.

Qualifications

• High school diploma required.
• Experience with government contracting accounting preferred.
• 3–7 years of experience in Finance/Accounting preferred.

Responsibilities

• Manage program invoices cycle and project accounting duties.
• Create client invoices with documentation and approvals prior to submittal.
• Support reconciliation of credit card statements.
• Perform month end closing and fiscal year closing.
• Maintain files and documentation per company policy and accepted accounting practices.
• Assist in 1099 maintenance and vendor payments.
• Reconcile vendor statements and ensure proper cost coding and funding.

Skills

Attention to detail

Problem solving

Data analysis

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

Overview

The Program Account Specialist maintains program level ledgers of an accounting system. Balances and reconciles accounts to ensure all program systems reconcile to funding amounts. Typical duties include the following: 1.) Create and reviewing invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the program staff determining funding involved. The review will include verifying coding transactions, and processing entries into the accounting system on a daily basis; 2.) Analysis and reconciliation of job cost reports with operating reports (contacting program staff, researching causes of discrepancies, and taking actions to ensure that invoicing is correct). Conformance with requirements and technical soundness of completed work are reviewed by the supervisor, or are controlled by mechanisms built into the accounting processes.

Primary Responsibilities

• Responsible for all aspects of the program invoices cycle and project specific accounting duties
• Create all client invoices with appropriate documentation and approval prior to submittal
• Support reconciliation of credit card statements
• Perform month end closing and FY closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Obtain authorizations and approvals as necessary.
• Confirm vendor payments documents, ensure proper cost coding and funding, sign AP vouchers for payment
• Reconcile vendor statements to vendor accounts and research discrepancies with vendors
• Ensure proper and consistent coding of all invoices and cost pertaining to the project
• Reconcile and process cash account reports
• Reconcile program level AR
• Other duties as assigned.

Secondary Responsibilities

• Communicate with vendors as needed
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Support Accounting with 1099 maintenance
• Ensure all vendors are paid when due
• Assist in review and posting of expense reports

Supervisory Responsibilities

• There are no supervisory responsibilities associated with this position.

Education and/or Experience

• High School Diploma
• Working knowledge of government contracting accounting practices preferred.
• 3-7 years’ experience ideally gained through increasingly responsibility within Finance/Accounting.

Knowledge, Skills, and Abilities

• Strong attention to detail a must.
• Strong problem-solving skills
• Basic accounting principles knowledge
• Data analysis and multi-tasking skills
• Proficient with Microsoft Suite of products including, Word, Excel and E‑mail business software.
• Demonstrate a good attitude and ability to work as a member of a team.
• Ability to work effectively under a minimum of supervision and demonstrate self‑motivation
• Ability to work in a fast‑paced environment on multiple task orders
• Read and comprehend simple instructions, short correspondence, and memos
• Effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Work independently to meet time critical deadlines.

Certificates, Licenses, Registrations

• None Required.

Security Clearance

• N/A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment

General office environment. Some travel both domestically and internationally may be required based on business demands.

Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

Equal employment opportunity, including veterans and individuals with disabilities.