Profitability-Driven Contract & Bid Specialist

Gabriel Group; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

Gabriel Group is seeking a Contract & Bid Administration Specialist to ensure accurate contract creation, review, modification, and execution in Aspire. The role serves as a quality control checkpoint between estimating, operations, and scheduling to maintain profitability and enable seamless scheduling and execution.

The ideal candidate is highly organized, detail-oriented, analytical, and experienced in reviewing pricing, budgets, and contract details to protect profitability while ensuring

Qualifications

• Associate's or Bachelor's degree preferred in Business Administration, Finance, Construction Management, Operations Management, or a related field.
• 2+ years of experience in contract administration, estimating support, project coordination, or operations support.
• Experience using Aspire or similar ERP/operations management software preferred.
• Strong understanding of budgets, labor costing, and profitability.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.

Responsibilities

• Create new maintenance and enhancement contracts in Aspire.
• Review contract details for completeness and compliance with standards.
• Modify existing contracts while maintaining data integrity.
• Ensure contract terms, pricing, billing schedules, and production information are entered correctly.
• Maintain organized electronic contract documentation and records.
• Review awarded bids before contract creation and verify pricing and hours.
• Identify pricing discrepancies or missing information before finalizing contracts.
• Collaborate with estimators to resolve bid inconsistencies.
• Audit labor budgets and production hours for reasonableness.
• Verify budgeted labor aligns with production standards and profitability.
• Escalate below-threshold contracts for management review.
• Coordinate with sales, estimating, accounting, and operations to resolve issues.
• Ensure contracts are configured before scheduling and activation.

Skills

Attention to detail

Organizational skills

Analytical

Problem solving

Communication

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Aspire Software

Microsoft Excel

Microsoft Office Suite

Scheduling systems – Aspire

Job description

Gabriel Group is seeking a Contract & Bid Administration Specialist to ensure accurate contract creation, review, modification, and execution in Aspire. The role serves as a quality control checkpoint between estimating, operations, and scheduling to maintain profitability and enable seamless scheduling and execution.

The ideal candidate is highly organized, detail-oriented, analytical, and experienced in reviewing pricing, budgets, and contract details to protect profitability while ensuring