Professional Writing Labs - Office Coordinator

Berklee College of Music; Boston (MA); On-site; USD 23,000 - 28,000; Part time

Job summary

Berklee College of Music is launching a new Professional Writing Labs recording program and seeks qualified students to help manage day-to-day operations. You will oversee the PWL office space, collect and review student compositions, and ensure proper formatting for recordings.

The role involves coordinating session details, preparing parts, and liaising with faculty to support professional-level recordings while gaining hands-on experience in ensemble management and communications.

Qualifications

• Must have completed Arranging 2 with a grade of A or B.
• Provide your final project’s score & parts from that course for review.
• Must have experience with printing and taping scores and parts.
• Must be comfortable with standard engraving conventions, including format, transpositions, multi-measure rests, etc.

Responsibilities

• Manage the PWL office space and staff the desk at 155 Mass. Ave.
• Collect and review student projects using provided checklist, PWL guidelines, and policies.
• Review score and parts for sizing, transpositions, writing, and department requirements.
• Communicate recording session details to student writers (arrival time, location, file delivery).
• Prepare parts for the Labs (taping, sorting, filling).
• Coordinate submission data and resolve issues with PWL staff.
• Complete required training with Jazz Composition and Contemporary Writing and Production departments.

Skills

Office coordination

Communication

Engraving conventions

Score printing

Education

Arranging 2 with A/B grade

Final project score & parts review

Tools

Printing

Taping scores

Job description

In order to participate in Berklee Student Employment, a student must fulfill the following requirements:

Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: www.berklee.edu/se.

The Professional Writing Division is launching a new exciting recording program, and is seeking qualified students to help us manage its day to day operations.

The Professional Writing Labs will be a new series of ensembles, composed of highly qualified Session Musicians who are coming together to provide professional level recordings for students taking writing classes.

As one of our office coordinators, you will be in charge of managing the new PWL office space, and play an important part in the collection and processing of student compositions for recordings.

What You’ll Do (Responsibilities):

• Managing the PWL office space, and staffing the desk in 155 Mass. Ave.


• Responsible for the collection and review of student projects based on a provided checklist, PWL guidelines, and policies.


• This will include reviewing score and parts for proper sizing, transpositions, writing, and any other requirements set by JCMP/CWP departments


• Communicate details about the recording session process, arrival time, location, and file delivery process to the student writers.


• Prepare parts for the Labs, including taping, sorting, and filling.


• Communicate with PWL staff members about submission data, and any issues


• Complete a required training held by the Jazz Composition and Contemporary Writing and Production departments.

What You Bring (Qualifications):

• Must have completed Arranging 2 with a grade of A or B.


• Provide your final project’s score & parts from that course for review.


• Must have experience with printing and taping scores and parts.


• Must be comfortable with standard engraving conventions, including format, transpositions, multi-measure rests, etc.

What You’ll Gain (Compensation):

Opportunities to work directly with Berklee faculty and industry professionals. Hands on experience with ensemble management, engraving review, office management, and communications with writers. Development of your technical and creative skills. Network with faculty and peers, opening doors to future collaborations and career opportunities. By taking on this role, you’ll gain experience that complements your academic studies at Berklee. This opportunity is designed to help you develop the skills and knowledge needed to succeed in a career as a professional session musician.

Hourly Rate: 17.51/hour Hiring Manager: Raquel Rivera

If you are looking to get involved with the Berklee community while earning some money, you may want to consider applying for student employment. The Student Employment program provides opportunities for you to work part-time on campus, thereby helping you to meet some of your living expenses. With more than 900 positions ranging from 10 to 15 hours of work per week, as well as daily opportunities for project-based temporary employment, student employment is a great opportunity for professional and educational growth.