Professional Assistant II, Generic

Fulton Schools; Atlanta (GA); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Fulton County School System is seeking an administrative assistant to support middle-management staff. The role involves handling office duties, correspondence, and data gathering with strict confidentiality and strong organizational skills.

You will manage calendars, draft routine documents, communicate with customers and colleagues, and assist with office projects. High school diploma or GED is required; no licensure needed. This is an on-site position within a normal office environment.

Qualifications

• Proficient with MS Office and standard office software.
• Ability to draft and format letters and reports following instructions.
• Maintain and reference files and records per procedures.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support for one or more persons at middle management level.
• Handle mail distribution, reception, and file maintenance.
• Draft routine correspondence and reports as directed.
• Manage appointment calendars and coordinate meetings.
• Respond to routine inquiries and escalate complex requests.
• Support office functions and participate in assigned projects.

Skills

MS Office Proficiency

Confidentiality

Communication Skills

Minimal Supervision

Detail Oriented

Data Compilation

Organization

Customer Service

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

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Provides administrative support for one or more persons typically at the middle management level; Performs general office duties including word processing, record and file maintenance, mail distribution, and telephone reception; Interacts with external and internal customers on behalf of the supervisor; Works under minimal supervision

• Maintains established office files and records in accordance with internal procedures
• Receives and refers telephone callers and visitors
• Responds to routine questions and refers more complex requests to appropriate staff member
• Drafts and types routine letters, reports, and memoranda from specific instructions
• Gathers relevant data and compiles statistics and information from identified sources
• Produces a variety of correspondence and reports using software for storing, retrieving, formatting, and integrating data
• Interacts with customers, suppliers, and employees outside of the department on behalf of the supervisor
• Maintains appointment calendars
• Undertakes projects as assigned to support office functions
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 2 years of clerical/administrative experience required

Knowledge/Skills/Abilities

• Proficient in Microsoft Office
• Ability to handle confidential information
• Ability to compose and compile correspondence from a variety of sources
• Must be able to work with minimal supervision
• Must be detailed and task oriented
• Ability to compile items of information in accordance with established procedures
• Excellent organizational and customer service skills
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment
• May have to lift up to 10 lbs

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone [phone].TTY 1-800-255-0135.

Fulton County Schools - 6201 Powers Ferry Road NW, Atlanta, GA 30339 - 470-254-3600