Professional Assistant II

Fulton County Schools; Atlanta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Fulton County Schools in Atlanta is seeking a Professional Assistant II to provide administrative support for a middle-management supervisor at Tri-Cities High, handling word processing, records, mail, scheduling, and telephone reception.

The ideal candidate has at least 2 years of clerical experience, proficiency in Microsoft Office, strong organizational and communication skills, and the ability to work with minimal supervision while maintaining confidentiality.

Qualifications

• Proficient in Microsoft Office
• Ability to handle confidential information
• Ability to compose and compile correspondence from a variety of sources
• Must be able to work with minimal supervision
• Must be detailed and task oriented
• Ability to compile items of information in accordance with established procedures
• Excellent organizational and customer service skills
• Excellent communication skills both written and verbal

Responsibilities

• Maintains established office files and records in accordance with internal procedures
• Receives and refers telephone callers and visitors
• Responds to routine questions and refers more complex requests to appropriate staff member
• Drafts and types routine letters, reports, and memoranda from specific instructions
• Gathers relevant data and compiles statistics and information from identified sources
• Produces a variety of correspondence and reports using software for storing, retrieving, formatting, and integrating data
• Interacts with customers, suppliers, and employees outside of the department on behalf of the supervisor
• Maintains appointment calendars
• Undertakes projects as assigned to support office functions
• Performs other duties as assigned by the appropriate administrator

Skills

Microsoft Office

Confidential information handling

Compose and compile correspondence

Minimal supervision

Detail oriented

Information compilation

Organization

Customer service

Written and verbal communication

Education

High School Diploma or GED equivalent

Tools

Microsoft Office

Job description

Summary

Provides administrative support for one or more persons typically at the middle management level; Performs general office duties including word processing, record and file maintenance, mail distribution, and telephone reception; Interacts with external and internal customers on behalf of the supervisor; Works under minimal supervision

• Maintains established office files and records in accordance with internal procedures


• Receives and refers telephone callers and visitors


• Responds to routine questions and refers more complex requests to appropriate staff member


• Drafts and types routine letters, reports, and memoranda from specific instructions


• Gathers relevant data and compiles statistics and information from identified sources


• Produces a variety of correspondence and reports using software for storing, retrieving, formatting, and integrating data


• Interacts with customers, suppliers, and employees outside of the department on behalf of the supervisor


• Maintains appointment calendars


• Undertakes projects as assigned to support office functions


• Performs other duties as assigned by the appropriate administrator

Category: School Based Clerical

Job Function: Clerical

Department: Tri-Cities High

Summary

Provides administrative support for one or more persons typically at the middle management level; Performs general office duties including word processing, record and file maintenance, mail distribution, and telephone reception; Interacts with external and internal customers on behalf of the supervisor; Works under minimal supervision

Essential Duties

• Maintains established office files and records in accordance with internal procedures


• Receives and refers telephone callers and visitors


• Responds to routine questions and refers more complex requests to appropriate staff member


• Drafts and types routine letters, reports, and memoranda from specific instructions


• Gathers relevant data and compiles statistics and information from identified sources


• Produces a variety of correspondence and reports using software for storing, retrieving, formatting, and integrating data


• Interacts with customers, suppliers, and employees outside of the department on behalf of the supervisor


• Maintains appointment calendars


• Undertakes projects as assigned to support office functions


• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 2 years of clerical/administrative experience required

Knowledge/Skills/Abilities

• Proficient in Microsoft Office


• Ability to handle confidential information


• Ability to compose and compile correspondence from a variety of sources


• Must be able to work with minimal supervision


• Must be detailed and task oriented


• Ability to compile items of information in accordance with established procedures


• Excellent organizational and customer service skills


• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment


• May have to lift up to 10 lbs

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone [phone].TTY 1-800-255-0135.

Professional Assistant II