Professional Assistant

Landing Point; City of Rochester (NY); Vor Ort; USD 92.000 - 120.000; Vollzeit

Zusammenfassung

Landing Point in Rochester, NY is seeking a Professional Assistant to deliver high-level administrative and legal support to a busy attorney team. The role requires meticulous organization, strong communication, and the ability to manage multiple deadlines in a fast-paced environment.

The successful candidate will manage attorney inboxes and calendars, draft and edit complex legal documents, coordinate travel and meetings, and assist with CLE tracking, licensing, and compliance.

Qualifikationen

• Minimum three years of legal secretarial experience.
• Proficiency in Microsoft Office and PDF.
• Experience with iManage preferred.
• Fundamental accounting aptitude and experience with accounting software preferred.

Aufgaben

• Manage attorney inboxes, calendars, contacts, mail, and matter files.
• Draft, proofread, edit, and format correspondence and complex legal documents.
• Coordinate calls, meetings, conference rooms, videoconferencing, equipment, catering, and travel.
• Provide team support, including phone coverage, client communication, and document production.
• Assist with CLE tracking, attorney licenses, court admissions, and compliance tasks.
• Assist with billable and non-billable work, including e-filings and case research.
• Monitor time entry, review diaries and prebills, and support invoice transmittals.
• Contribute to special projects, committees, and community initiatives.

Kenntnisse

Legal secretarial

Microsoft Office

PDF

iManage

Ausbildung

High school diploma

College degree preferred

Tools

Microsoft Office

PDF

iManage

Accounting software

Jobbeschreibung

Company Overview:

An international law firm with over 120 years of experience is seeking a Professional Assistant to provide high-level administrative and legal support. The firm is renowned for its expertise in the energy, financial services, real estate, and retail industries, and is committed to fostering a collaborative and purposeful culture.

Job Responsibilities:

• Manage attorney inboxes, calendars, contacts, mail, and matter files.
• Draft, proofread, edit, and format correspondence and complex legal documents.
• Coordinate calls, meetings, conference rooms, videoconferencing, equipment, catering, and travel.
• Provide team support, including phone coverage, client communication, and document production.
• Assist with CLE tracking, attorney licenses, court admissions, and compliance tasks.
• Assist with billable and non-billable work, including e-filings and case research.
• Monitor time entry, review diaries and prebills, and support invoice transmittals.
• Contribute to special projects, committees, and community initiatives.

Qualifications:

• High school diploma or equivalent required; college degree preferred.
• Minimum three years of legal secretarial experience required; prior law firm experience preferred.
• Proficiency in Microsoft Office and PDF required; proficiency in iManage preferred.
• Fundamental accounting aptitude and experience with accounting software preferred.

Compensation:

Salary: $92,000 - $120,000