Production Specialist

J & L Marketing, Inc.; Louisville (KY); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health, Dental, Vision, and Disability

Company Paid Life Insurance

Vacation, PTO, Sick Time, and Seven Ob

401k With Company Match

Monthly Rideshare Credits

Yearly Professional Development Stiped

Job summary

J&L Marketing, Louisville, KY, is seeking a Production Specialist to support direct mail and marketing campaigns from data preparation through final production. You will handle data processing, campaign composing, QA, and production file prep, while leading assigned initiatives with the Production Manager.

You will work with detailed customer data, learn technical production processes, and manage multiple campaigns at different stages in a fast-paced environment.

Qualifications

• Strong attention to detail with data, creative materials, and production files.
• Proficient Microsoft Excel and ability to work with large data sets.
• Organized with time management to manage multiple deadlines.

Responsibilities

• Prepare data and campaign processing to ensure files are complete and accurate.
• Compose personalized campaigns using templates and data.
• Prepare variable-data production files and manage assets in production files.
• Build and maintain multiple campaign versions for audience requirements.
• Verify file setup, dimensions, bleeds, and print-production requirements.
• Package production files for printer submission and track project progress.

Skills

Excel

Data handling

Detail oriented

Project leadership

Communication skills

Education

Associate degree or equivalent preferred

Tools

Adobe InDesign

CRM/PM platforms

Job description

We’re a team of talented and diverse individuals who strive to make a positive impact in the world. Our teams are nimble and close-knit. From marketing to client services, to sales and IT, our culture is driven by innovation. No matter what role you have, you will be heard. You will be a key team member and be empowered to grow intellectually and professionally.

Open Positions:

Production Specialist

Production Specialist

Louisville, KY

Production Specialist

Location: Louisville, KY — Full-Time, In-Office
Department: Operations / Production
Reports To: Production Manager
Salary: $48,000–$60,000 annually, based on experience.

Position Overview

We are seeking a highly organized and detail-oriented Production Specialist to support the execution of direct mail and marketing campaigns from data preparation through final production. This role will have a strong focus on data processing, campaign composing, quality assurance, and production file preparation, while also supporting key operational responsibilities across the Operations team. This role also provides project leadership, taking ownership of assigned initiatives and working closely with the Production Manager to organize team priorities and develop plans for completing projects.

The ideal candidate is comfortable working with detailed customer data, learning technical production processes, and managing multiple campaigns at different stages of production. This position requires someone with leadership skills who can identify discrepancies, troubleshoot issues, and maintain a high level of accuracy in a fast-paced, deadline-driven environment. They should also be flexible, team-oriented, and willing to jump and take initiative in wherever needed to support the Operations team and shifting business priorities.

Key Responsibilities

Data Preparation & Campaign Processing

• Clean and standardize data to ensure files are complete, accurate, and properly formatted before composing.
• Identify duplicates, missing information, formatting issues, and other data inconsistencies that could impact campaign execution.
• Manage TXT, CSV, Excel, and other data files used for campaign production and personalization.
• Ensure campaign quantities and final production data align with approved campaign specifications.

Campaign Composing & Production Files

• Compose personalized direct mail and marketing campaigns using established templates, campaign data, and production specifications.
• Prepare variable-data production files using Adobe InDesign and other production tools.
• Link and manage campaign-specific creative assets, logos, images, and other variable elements within production files.
• Build and maintain multiple campaign versions or layers based on audience and data requirements using Adobe InDesign.
• Apply approved proofing edits and confirm all requested changes are accurately reflected in final production files.
• Generate and review final PDFs and other production-ready files.
• Verify file setup, page dimensions, bleeds, folds, variable placement, and other print-production requirements.
• Package and organize production files and supporting assets for printer submission.
• Take ownership of assigned projects from planning through completion, coordinating next steps and following through on deadlines and deliverables.
• Partner closely with the Production Manager to organize team priorities and develop project plans with clear tasks, responsibilities, and timelines.
• Help coordinate work across team members, communicate expectations, monitor progress, and follow up to keep projects on schedule.
• Proactively identify obstacles, recommend solutions, and keep the Production Manager informed of progress, risks, and support needed.

Operations & Team Support

• Support the Operations team with day-to-day campaign needs and help maintain production flow during high-volume periods and tight deadlines.
• Work across the Operations team to provide additional support where workload or campaign volume requires it.
• Track and update campaign information, project statuses, and key details within internal systems and project management platforms.
• Assist with campaign setup, system updates, list uploads, and other production-related tasks across internal and third‑party platforms.
• Perform routine quality checks and audits to help ensure campaign information remains accurate and consistent across systems.
• Support compliance-related tasks, documentation, and submissions to help ensure campaigns meet applicable requirements.
• Assist with special projects, audits, reporting needs, and other Operations initiatives as assigned.
• Serve as a flexible resource for the Operations team, stepping into additional responsibilities as business needs and priorities change.

Qualifications

Required

• Strong attention to detail with the ability to identify small discrepancies across data, creative materials, and production files.
• Strong Microsoft Excel skills and comfort working with large customer data files.
• Strong organizational and time‑management skills with the ability to manage multiple deadlines simultaneously.
• Ability to learn technical systems, processes, and production requirements quickly.
• Strong problem‑solving skills and ability to troubleshoot issues independently.
• Ability to work effectively in a fast-paced, deadline‑driven environment.
• Strong written and verbal communication skills.
• Demonstrated ability of leadership to take ownership of assigned responsibilities and follow work through completion.
• Flexible and team-oriented approach with a willingness to support changing priorities across Operations.
• Ability to lead assigned projects, coordinate team efforts, and turn priorities into clear, actionable plans in partnership with the Production Manager.

Preferred

• Experience with Adobe InDesign and Adobe Creative Cloud.
• Experience with variable‑data printing, direct mail composing, or personalized marketing campaigns.
• Advanced Excel experience, including working with large datasets, formulas, filtering, sorting, and data reconciliation.
• Experience with CRM, project management, email marketing, or campaign management platforms.
• Familiarity with postal requirements, marketing compliance, or OEM/brand compliance.
• Experience with data imports, exports, list segmentation, and file conversions.
• Health, Dental, Vision, and Disability Insurance
• Company Paid Life Insurance
• Vacation, PTO, Sick Time, and Seven Observed Holidays
• Fun and Professional Atmosphere
• 401k With Company Match
• Monthly Rideshare Credits
• Yearly Professional Development Stipend

Please Note:Please be aware of potential job scams. J&L Marketing will never ask for personal information such as bank details or social security numbers during the interview process. If you're ever in doubt, contact us directly through our official website.

Details

Location: Louisville, KY
Employment Type: Active
Salary: $48000 - $60000 /per annual
Skill Level: Associate

J&L Marketing provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, J&L Marketing complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.