Production Scheduling Supervisor

Socket.dev; Masontown (Fayette County); On-site; USD 55,000 - 85,000; Full time

Job summary

Stahls’ DFC, a GroupeSTAHL company, is seeking a Scheduling Supervisor to plan, coordinate, and execute operation schedules ensuring timely delivery of decorated goods. You will work closely with Production, QA, and Operations to align customer demand with manufacturing capability, providing leadership to scheduling teams.

Responsibilities include optimizing capacity, coordinating order flow from intake to fulfillment, and supporting continuous improvement initiatives in a fast-paced

Qualifications

• Knowledge of manufacturing, quality control, and production planning processes.
• Understanding of inventory management and capacity planning principles.
• Knowledge of decorated manufacturing workflows and production execution requirements.
• Production schedules are developed, maintained, and communicated accurately.
• Orders move efficiently from intake through production and fulfillment.
• Scheduling and coordination staff are effectively supported and managed.
• Cross-functional communication supports on-time delivery and minimizes disruptions.
• Operational risks and capacity constraints are identified and escalated proactively.
• All required documentation is complete, accurate, and submitted in a timely manner.

Responsibilities

• Plan, coordinate, and execute operation schedules to ensure timely completion of decorated goods.
• Oversee scheduling, administrative, and customer coordination functions.
• Work with Production, QA, and Operations leadership to align demand with capacity.
• Support continuous improvement, monitor capacity, and coordinate order flow from intake to fulfillment.
• Provide operational input to optimize production resources and scheduling efficiency.
• Supervise Scheduling Coordinators, Customer Account Managers, and Administrative Assistants.
• Communicate schedule changes, priorities, and risks clearly to all departments.
• Coordinate with vendors and external partners to support scheduling requirements.

Skills

Production planning

Capacity planning

Inventory management

Cross-functional collaboration

Analytical thinking

Communication

Scheduling decisions

Tools

Scheduling software

Microsoft Office

Job description

Why join Stahls’ DFC, a GroupeSTAHL company?

We value work/life balance.

As a family-owned business, we know our work family is just one aspect of life. We offer flexibility in the workplace to accommodate life outside of work. We offer generous PTO packages and opportunity to earn addition paid time off throughout the year.

We take health and wellness seriously.We offer comprehensive benefits packages with low premiums and front-end deductibles. Contribute pre-tax dollars to your FSA or HSA accounts. Company paid ancillary benefits with optional buyups. Earn additional paid time off (IPOD) by participating in healthy activities!

We do not believe in just getting a job; we believe in careers.With ongoing training and opportunities for personal development, we believe in fostering career growth. Looking to take your career to the next step? We offer tuition and continuing education reimbursement!

We believe in making a difference (and having fun while doing it).Whether we are celebrating goals or simply showing appreciation with catered luncheons; soaking up the sun at Idlewild or visiting Kennywood, enjoying some Potato Patch fries for family fun day; or providing facility wide communication with town hall meetings... We’re a family-owned company who has family-friendly fun year ‘round! We’re all about having fun and making a difference.

Need more reasons to join GroupeSTAHL? Read more about other benefits and perks HERE!

What we do:

• Stahls’ DFC (Decorating Fulfillment Center) is the place for all your garment decorating needs! We offer the world’s largest selection of embellishment materials and methods – including embroidery, Digital Printing, and Heat Seal. Plus, our experienced staff offers the best customer service in the industry! As an official licensed decorator and event merchandiser for many professional sports leagues and organizations, Stahls’ DFC is a name even the pros trust!

Find out more about Stahls’ & DFC:

https://vimeo.com/354934444/82086bd344

https://vimeo.com/236424368

https://www.stahlsdfc.com/

https://www.groupestahl.com/stahls-company-overview/

Qualifications

What you\'ll be doing:

The Scheduling Supervisor is responsible for planning, coordinating, and executing operation schedules to ensure timely completion of decorated goods while optimizing workflow and capacity. This role oversees scheduling, administrative, and customer coordination functions and works closely with Production, QA, and Operations leadership to align customer demand with manufacturing capability.

The Scheduling Supervisor supports continuous improvement efforts, monitors production capacity, coordinates order flow from intake through fulfillment, and ensures clear communication across departments. This position provides operational insight and recommendations while supporting company objectives through effective execution and team leadership.

• Assumes Responsibility for Effective Strategic Planning Information:
• Assist management by providing scheduling data, capacity insights, and operational recommendations to support short- and long-term operation goals.
• Participate in the development and maintenance of production-related policies and procedures that support company objectives.
• Identify workflow improvement opportunities and provide input regarding scheduling impacts related to equipment, staffing, or process changes.
• Provide operational input to optimize production resources and scheduling efficiency.
• Assumes Responsibility for Adhering to Effective Production Analyses and Planning:
• Develop, review, and maintain master production schedules in coordination with leadership.
• Perform ongoing analyses to determine the need to complete, reschedule, defer, or reprioritize work based on demand, inventory levels, material availability, and staffing.
• Perform capacity assessments for production areas and adjust schedules to address constraints or operational disruptions.
• Communicate manufacturing constraints, risks, or scheduling conflicts to leadership in a timely manner.
• Coordinate with QA to ensure production schedules support quality requirements and inspection needs.
• Ensure production art readiness and order specifications are aligned with scheduled production activities.
• Assists with Supply Chain for Efficient and Effective Inventory Management:
• Coordinate with Supply Chain, Warehouse, and Receiving to ensure materials are available to support production schedules.
• Assist with inventory flow and rotation to optimize stock levels and minimize scrap, rework, or delays.
• Support alignment between material availability and production priorities.
• Effectively Supervises Assigned Personnel to Ensure Optimal Performance:
• Provide direct supervision and leadership to Scheduling Coordinator(s), Customer Account Manager(s), and Administrative Assistant(s).
• Establish priorities, assign work, and monitor performance to ensure scheduling and coordination tasks are completed accurately and efficiently.
• Train, advise, and coach team members on production schedules, order coordination, and workflow expectations.
• Foster collaboration and effective communication within the scheduling and operational support team.
• Assumes Responsibility for Maintaining Effective Communication, Coordination, and Working Relations:
• Coordinate activities with Production, Customer Service, QA, Warehouse, Receiving, and Inventory personnel to support on-time production and delivery.
• Serve as a primary coordination point between customer account support and production scheduling.
• Communicate schedule changes, priorities, and risks clearly to all affected departments.
• Keep management informed of scheduling performance, operational risks, and improvement opportunities through reports and updates as requested.
• Assumes Responsibility for Maintaining Professional Relations with External Contacts:
• Coordinate with vendors, suppliers, and external service providers as needed to support scheduling and operational requirements.
• Communicate delivery timelines and scheduling needs with external partners when directed by management.
• Assumes Responsibility for Related Duties as Required or Assigned:
• Maintain accurate scheduling records, reports, and documentation.
• Stay informed of developments and best practices in production planning and scheduling.
• Support audits, special projects, and operational initiatives as assigned by management.
• Ensure scheduling systems and work areas are organized, secure, and maintained.

What we are looking for:

• Knowledge of manufacturing, quality control, and production planning processes
• Understanding of inventory management and capacity planning principles
• Knowledge of decorated manufacturing workflows and production execution requirements
• Production schedules are developed, maintained, and communicated accurately.
• Orders move efficiently from intake through production and fulfillment.
• Scheduling and coordination staff are effectively supported and managed.
• Cross-functional communication supports on-time delivery and minimizes disruptions.
• Operational risks and capacity constraints are identified and escalated proactively.
• Continuous improvement initiatives contribute to increased scheduling and production efficiency.
• All required documentation is complete, accurate, and submitted in a timely manner.
• Strong organizational, planning, and prioritization skills
• Excellent communication and interpersonal skills
• High attention to detail with a commitment to accuracy
• Proficiency in scheduling systems and Microsoft Office Suite (Excel, Word, PowerPoint)
• Ability to analyze data and make informed scheduling decisions
• Ability to work collaboratively in a fast-paced manufacturing environment
• Strong problem-solving skills and the ability to manage multiple priorities and deadlines

Apply today and join the fun!